Health Information Manager – Medical Records Tech II – Rifle VCLC in Rifle, Colorado

Health Information Manager – Medical Records Tech II – Rifle VCLC

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Health Information Manager – Medical Records Tech II – Rifle VCLC

Salary

$4,362.00 – $6,107.00 Biweekly

Location

Rifle, CO

Job Type

Full Time

Job Number

ILD 90005 10/23/2024

Department

Colorado Department of Human Services

Opening Date

10/23/2024

Closing Date

10/30/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

851 E 5th St, Rifle, CO

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Hillary.carnicello@state.co.us

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

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CDHSCareers

Please note: This recruitment may be used to fill multiple vacancies.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

About the Rifle VCLC

The mission of the Colorado Veterans Community Living Center at Rifle Colorado is to provide superior care to residents and to deliver exemplary service to those who reside in, visit, or work at the facility, in a manner that will enhance the quality of life, preserve dignity, and respect the rights of all. Professionally manage all aspects of the health information operations, quality of medical record documentation within professional practice standards set forth by the American Health Information Management Association, Colorado State Health Department Regulations, Federal and Veterans Administration Regulations and HIPAA Regulations

Description of Job

About the Position:

The Health Information Manager position exists to assume total and independent responsibilities for the organization and administration of the health information program for the entire facility. This position is involved in quality assurance of the medical records department; coordinates the Utilization Review Committee and maintains the minutes, serves as a member to several required committees as assigned; including the management team. Maintains the security, confidentiality, and accuracy of medical legally sound health records on each resident admitted to the facility as well as serves and a resource on medical-legal issues, policies and procedures, confidentiality, and HIPAA regulations. Conducts ongoing staff education in areas of documentation, HIPAA regulations and confidentiality. Job duties in this position include:

Health Information Management:

? Facilitates organization and administration of the Health Information program for the facility.

? In accordance with all regulations (State, Veterans Administration, Federal and HIPAA), initiates, maintains, safeguards, and promotes quality health records for each resident.

? Performs and/or delegates/oversees all health information functions utilizing a total working knowledge of manual and electronic health records, policies and procedures, medical terminology, coding and indexing procedures. Maintains design and revision of health record forms as necessary to comply with changes in State, Federal, Veterans Administration, and HIPAA regulations.

? Acts as resource authority for medical-legal issues, and documentation for any other departments within the facility to include the contract physicians.

? Reviews and analyzes health records for quality and quantity of health care professionals’ documentation in accordance with acceptable professional practice standards.

? Attend monthly triple check meetings to ensure all medical record documentation is correct, appropriate, and complete for billing purposes.

? Enters Medical Doctor’s diagnoses in accordance with International Classification of Diseases, Tenth Revision, Clinical Modification (ICD-10-CM) and procedures to ensure the quality of health records and health care data by verifying their completeness, accuracy, conformance to legal requirements.

? Calculates numbers for reports and determines the validity of authorizations for release of health information.

? Compiles new data to update resident demographics and medical diagnoses.

Medical Appointment Scheduling:

? Schedules Medical, Dental, Audiology, Vision and Mental Health appointments for residents within the facility.

? Determines what information needs to accompany resident to appointment and assembles consult packets for this purpose.

? Maintains 5 appointment calendars throughout the facility and documents appointments in Treatment record as well as in a tracking log.

? Notifies resident Medical responsible party of upcoming appointments.

? Follows up with physician offices to obtain reports from appointments for records.

? Ensures transportation to/from appointments is available

Physician Services:

? Coordinates the facility contract physician services including new resident assignments, admission history and physical appointments, monthly visits, completion of health records and associated forms.

? Acts as the liaison between physicians and the facility.

? Monitors physician services and documentation to ensure the effective delivery of patient care.

? Maintains credentialing and privileging of contract physicians; maintains copies of all licenses of physicians and staff, ensuring timely license renewal.

Management and Supervision

? Responsible for work lead of 1.0 FTE, including planning, organizing, managing and controlling all aspects of the medical records department.

? Develops annual department budget and follows established procurement rules.

? Manages performance planning and evaluations of the subordinate staff.

? Creates staff schedules to ensure coverage and good customer service.

? Develops plans of correction for any areas of non-compliance related to medical records management.

? Serves as a member of the Quality Assurance and Performance Improvement Committee reporting documentation concerns and possible corrections, identification of other facility, resident, staff, or visitor concerns.

? Serves as a member of the facility Leadership Team, participates in various committees and supports the Mission of our home and CDHS

HIPAA Security and Compliance Officer

? Manages requests for and the release of resident health record information to residents and/or families, other agencies, physicians, and insurance companies.

? Respond to subpoenas & make appropriate notifications to Nursing Home Administrator and VCLC Division Leadership.

? Establishes and maintains health record destruction schedule.

? Coordinates on-site pick-up monthly of information to be shredded by contracted company. Conducts annual facility HIPAA Risk Assessment to be reviewed by State HIPAA Privacy and Security Office.

? Maintains current knowledge of HIPAA regulations and changes. Conducts training once per year and during each New Employee Orientation to assure that staff are knowledgeable in the areas of HIPAA and confidentiality.

? Continually observes for potential problem areas of HIPAA compliance.

? Participate on the statewide HIPAA Steering Committee

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Two years (2) of experience in an occupational field related to the work assigned to the position.

Substitutions:

A combination of related education, certification, and/or relevant experience in an

occupation related to the work assigned equal to two (2) years

HIMSS or equivalent certification will substitute for the required experience

Special Qualification:

Certification by the American Health Information Management Association

as a Registered Health Information Technician (RHIT), Or Registered health information administrator (RHIA.) If not currently certified, will obtain HIPAA certification within 9 months of hire

Preferred Qualifications:

• experience in medical appointment scheduling

• experience in records management

• leadership experience

• Certification as a Certified HIPAA Professional (CHP) is desirable, however, can be obtained after employment.

Conditions of Employment:

• Background Check- ALL CDHS employees (non-direct contact):

CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver’s license)

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please contact hillary.carnicello @state.co.us

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

  *Some positions may qualify for the Public Service Loan Forgiveness Program. For more

  information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

  Our Values:

  We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .

  Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

  We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

  Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

  We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

  Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

  We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

  ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

  Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency’s contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the “Print” icon.

01

If you are a current or previous state employee, please provide the following information for each state job worked: department, job title, dates worked. This will allow us to determine transfer, demotion, promotional, or reinstatement status. (This information will be verified.) Type N/A if you are not a current or previous state employee.

02

If you are a former State of Colorado employee, please provide your EID (employee identification number will start with 99….), if not applicable type N/A.

03

Former State employees who were disciplinary terminated or resigned in lieu of termination must disclose the information on the application. If you are a former state employee who was disciplinary terminated or resigned in lieu of termination, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

04

Do you have experience in auditing and verifying record information?

05

What is your experience in scheduling medical appointments for various people with various doctors and how would you monitor/track that?

06

Do you have experience with using Therap?

07

Explain your working knowledge of Records Management.

08

During the summer months, do not leave the hose running all day in your yards. Flush your toilet only when necessary. Please try to take a shallow bath instead of a shower in the morning.” The main idea of this passage is:

• Hygiene,

• Water Conservation

• Time Management

• Obedience to authority

• Toilet Training

  09

  The scientist did not know how to get himself out of this nodus. He knew if he revealed the discovery to his bosses, they would use it to unleash destruction on mankind. And yet, in the right hands, it could do much good as well.” Based on this passage, “a nodus” is what?

• A cramp in the neck

• A vegetable shaped like a turnip

• A pair of hair combs

• A difficult situation

• an elevator that goes sideways

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the “Printer” icon located above the job title

Location varies by announcement, Colorado, —

Website

https://careers.colorado.gov/

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