HR Administrator (7 Months FTC)

Job Description

What will I be doing?

In the aerospace manufacturing sector, the HR Administrator will play a pivotal role in providing administrative support to the HR team, assisting in the delivery of a comprehensive generalist HR service. The role responsibilities will encompass a broad spectrum of administrative and operational support. This includes ensuring data accuracy and efficiency, managing HR information and system transactions, and delivering a professional and high-quality service. By maintaining high standards, demonstrating inquisitiveness, and adopting best practices, the role will help shape our HR service delivery and foster positive outcomes for our employees and the business.

Key Objectives

• HR administrative support to managers, employees and rest of the HR team.
• Ensuring the efficiency of the HR processes and practices.
• Ensuring the application of HR policies, practices and rules.

Effective Communication & Organisational Skills:

• Manage the HR inbox and address day-to-day face-to-face queries efficiently, escalating to the HR team as required ensuring accurate and timely resolution.
• Managing the employee life cycle, including processing new joiners, leavers, and transfers, on the boarding system, as well as maintaining leave records and producing required documentation.
• Maintain calendars and schedules for HR activities including, Occupational Health appointments, Absence meetings and New Starter inductions.
• Manage the time and attendance admin system, creating the necessary reports

Attention to Detail & Administrative Proficiency:

• Maintain accurate employee data in the HR system (SELIA – SAP) and handle accurate data input for the payroll process.
• Create, update, and manage HR documents, including contracts, offer paperwork, formal letters, and corporate clothing processes.
• Offer note-taking support in investigations for disciplinary and grievance procedures.
• Produce various documents required for internal training sessions.
• Oversee the Green Travel Scheme, Fire lists, and the Long Service Awards administration.

Analytical Skills & Collaboration:

• Maintain and enhance HR process manuals for improved efficiency.
• Continuously engage in and support the HR department’s continuous improvement initiatives.
• Support the HR Manager in gathering and analysing HR metrics, such as attendance and turnover and collating monthly reports.
• Represent HR at various events and partake in ad hoc administrative tasks as required.
• Share HR best practice amongst the HR team.

Compliance and Risk Management:

• Stay inquisitive and current with HR and employment law updates to ensure compliance.
• Maintain accurate and up-to-date employee records in line with regulatory requirements.
• Support managers with right-to-work checks.

Complementary Description

Why us?

Operating worldwide, Safran Helicopter Engines employ 5,900 people and have more than 2,500 customers in 155 countries, and 22,000 engines in service.

Located in Fareham on the South Coast of the UK, we’ve been a leader in the aerospace market for over 80 years, with a reputation for putting our customers first. Supporting both the civil and military markets, our UK facility is the European Maintenance Centre Hub for the Safran Helicopter Engines Group.

As a valued member of our team, these are just a few of the benefits you’ll receive:

• 25 days holiday a year (plus bank holidays)

o Additional day for every 10 years’ service

• Flexitime – where you can accrue up to your contractual hours

o Option to leave from 12:30 on Friday (role dependant)

• Hybrid working – on site 3 days per week from home 2 days (role dependant)
• On site restaurant with daily £1.50 subsidy for lunch
• Costa coffee on site
• Generous 7% pension contributions (after 3 months)
• Health cash back scheme (after probation)
• Purchase of company shares (after 3 months)
• Annual bonus of up to 3%
• Company sick pay
• Our dedicated Benefits Portal with a range of lifestyle benefits, including life assurance, cycle to work, retail discounts, access to healthcare & wellbeing services)
• Ample free parking
• Green scheme

o Accrue points for traveling to work by bike, walking, public transport or car share

o Once a quarter receive Amazon vouchers for the points (40 points = £10)

Job Requirements

What do you need from me?

Qualifications

• English and Maths GCSE grade 9-4 (A*-C)
• CIPD Level 3 qualification or working towards it (preferred but not essential).

Competencies

• Strong attention to detail and appreciation for data accuracy.
• Process-oriented mindset with a focus on achieving end goals.
• Excellent administrative and organisational skills, along with the ability to multitask.
• A proactive, team-player with a willingness to learn
• Self-motivated and capable of working independently towards agreed-upon objectives.

Experience

• Strong communication skills (written, verbal, listening).
• Proficiency in IT skills (Word, Excel, PowerPoint)
• Exceptional customer service skills.

(This role is open as ideally a 37 hours per week contract. We are open to discussing part time or flexible hours for the right candidate)

(This is a 7 months fixed term contract with possibility to extend.)

What’s my next step?

Please apply via the website and if you have what we are looking for, a member of our talent acquisition team will be in touch.

Diversity and Inclusion

At Safran, we understand that diversity and inclusion make teams stronger and more effective, and as an organisation, we are committed to fair and equitable employment practices for everyone.

We also know that some candidates may be put off applying for jobs where they don’t meet 100% of the criteria outlined in the advert, however, we encourage you to apply if you can demonstrate a variety of skills and experiences relevant to the requirements of this role.

We will consider all applicants who meet the minimum requirements regardless of their identity or background.

If you would like to discuss any reasonable adjustments to the application or hiring process that may better facilitate your participation please get in touch for an informal chat. We will make every effort to respond to your request for assistance as soon as possible.

Specificity of the job

Rarely

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