HR Data Specialist

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Job Description

Position Summary:
The WFA Data Specialist works closely with the HR Capability Center team to ensure the integrity of the data entered into the Workday Human Capital Management System (HCM). This position will process new hire transactions, review job change transactions generated from the ATS, and process time off and absence transactions, employee/manager direct access submissions to ensure that all data is accurately actioned on a timely basis. Additionally, this role will be responsible for basic foundational data maintenance including Supervisory organizations, Cost Center assignments, and Position Titles. The Capability Center team will rely on the WFA Data Specialist to complete reports, documents, and forms that require specific data from the HCM system, including People Doc processes.

This role is also responsible for payroll reconciliation activities, which involves reviewing audit reports, analyzing discrepancies, and processing appropriate updates to ensure the feed from Workday to payroll is correct. 

Detailed Position Responsibilities:

• Maintain and/or approve all data pertaining to employee records (i.e., transfers, personal information, title changes, etc.) that are entered in Workday through Manager or Employee Direct Access.
• Complete pending new hire transactions in Workday HCM after the candidate is in Ready to Hire status in the ATS
• Support execution of employee movement, employee status, time off and leave absence, payroll, benefits/leaves, Performance Check-ins, and compensation processes, by maintaining the accurate and on time data in Workday, relevant for the above processes
• Support the integrity of employee records and Workday data, assuring legal and regulatory compliance.
• Maintain supervisory organizations, organization assignments, and position titles in the Workday system
• Complete weekly payroll reconciliation reviewing audit reports, analyzing discrepancies, and processing appropriate updates.
• Support new hire benefits enrollment including ensure all required documents are collected; Accurately enter benefit enrollment data into systems; Ensure that all benefit enrollment processes adhere to company policies, following the process: Address any issues or discrepancies related to benefit enrollment promptly and effectively.
• Support the global recognition program
  • Transaction Award Process where manual intervention is required, e.g. Calcel Award, moving awards to the next approval (to avoid delay in the award)​
  • Bulk Upload process.  This includes the review and approval process​
  • Provide Bravo Report to business
• Support leave of absence transactions
  • Process requests for time and absence, Holidays, vacation request including individual or mass changes.
  • Escalation to Senior/Manager for when necessary to support resolution of inquiries.
• Process Employee Reimbursement Transactions including
  • Validate documentation submitted by employee and request reimbursement for employees via payroll. Payments include: Meal Vouchers; Spending accounts; Passes; etc.
  • Review and confirm the invoices’ details against the services received from the vendors who are managed by People Services, in collaboration with the PS Global Vendor Management team
• Participate in the review of integration kickout reports from various systems and process updates in Workday based on the identified discrepancies
• Participate on ad-hoc projects and perform other duties as assigned.
• Directly participate to enhance and improve the content/FAQ/LWI based on the feedback received via case resolution, by collaborating with functional teams to achieve this
• Identify and troubleshoot issues and escalate as appropriate
• Make process recommendations to achieve operational excellence
• Participate in scheduled and ad hoc training or other forms of learning opportunities in order to improve process acumen, and apply the learnings in executing their role, and to develop their own skills as per needed
• Work collaboratively within the HR team to share ideas, ownership, and accountability for driving improvements and consistency of execution for key HR processes, across regions and functional areas
• Identify and report cases trends or product trends to the management team and Senior WFA and work collaboratively with them or other HR functional teams to improve the HR service we provide to our workforce.
• Collaborate with all functional teams in order for People Service to collectively achieve TAT and FLR

Desired Experience & Skills

Must have experiences:

• Bachelor’s Degree / equivalent qualification in HR or min of 1 year of working with HRIS/HCM systems
• Strong written and verbal communication skills, strong interpersonal skills
• Ability to work successfully in a fast paced and continuously changing work environment
• Detail oriented with a focus on accuracy and quality
• Advanced proficiency with MS Excel and a proven ability to manipulate data and an ability to learn required business systems
• Ability to learn quickly and apply knowledge effectively
• Collaborates effectively in a team environment

Ideal Candidates Would Also Have:

• Knowledge of Workday
• Experience working within an HR Shared Services delivery model
• Have worked in a multi-cultural/multi-country work environment

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.