Human Resources Analyst United Nations Development Programme Experience: 3 to 5 Years Jakarta, Indonesia Apply By: 16-11-2024

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Job Description

UNDP Country Office in Papua New Guinea is recruiting a Human Resources Analyst to lead the Country Office Human Resources Unit in Papua New Guinea remotely from UNDP Indonesia with duty station as Jakarta. This is a national professional post open to the local professionals. This arrangement is under the RBAP BRH initiative to outsourcing the human resources service model to the Country Office in Papua New Guinea from Jakarta, Indonesia.

Human Resources Analyst heads the Country Office Human Resources (HR) unit which provides support to Country Office (CO) management in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the CO’s agenda and Sustainable Development Goals. The HR team applies strategic human resource management policies, procedures, programs, and solutions – that leverage both technology and analytics – to promote a strong people management culture and high performing, diverse, inclusive, and equitable workplace.

Under the overall guidance and supervision of Operations Manager in Port Moresby, UNDP Papua New Guinea, the HR Analyst ensures effective delivery of HR services in a medium size Country Office. He/she interprets and applies HR policies, rules, and regulations; implements internal procedures; and provides solutions to a wide spectrum of HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.

The HR Analyst works in close collaboration with the Programme, Operations, and project teams in the CO, UNDP HQ OHR Business Partners, and staff in GSSC and other UN Agencies to ensure successful CO performance in HR management.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities:

Ensure implementation of HR strategies and policies.
Ensure full compliance of HR activities with UN rules and regulations and UNDP policies, procedures, and strategies; effective implementation of the internal controls; and analysis of supporting parameters, proper design and functioning of the HR management system and practices.
Continuously analyze corporate HR strategies and policies, assess the impact of changes, and make recommendations on their implementation in the CO. Continuously research policy matters related to conditions of service, salaries, allowances, etc. Elaborate and introduce HR measurement indicators; and monitor and report on achievement of HR results.
Advise personnel, as necessary, and keep management informed on new HR practices, policy updates, and their implementation.
Provide support to CO HR business processes mapping and establishment/update of internal HR Standard Operating Procedures (SOPs) where needed in CO to supplement SOPs issued by GSSC/OHR.
Advocate for implementation, monitoring and compliance of HR policies and corporate programmes including mandatory courses, gender, prevention of harassment, career development and knowledge management.
Analyze and elaborate proposals for and implement a strategic approach to CO HR interventions including recruitment, proper use of contractual modalities, workforce planning, position management, job classification, performance management, personnel needs and wellbeing, and career development.
Support the organization and coordination, if applicable, of inter-agency exercises and surveys, such as the comprehensive and interim local salary survey, hardship, and place-to-place surveys in coordination with the supervisor and partner agencies.
Coordinate the Country Office HR support to the UN-system.
Support the elaboration and implementation, in coordination with the supervisor and management, of HR strategy on audit recommendations.
Analyze and advise on the risk management of Country Office HR activities to proactively manage and mitigate the risk.

Ensure effective human resources management of recruitment, staffing and entitlements in the Country Office.

Manage transparent and competitive recruitment and selection processes in coordination with GSSC and locally with hiring managers that includes updating job descriptions, preparing vacancy announcements, screening candidates, organizing and participating in the interview panels, recommending recruitment strategies, and submission of compliance review cases as per the actions delegated to CO. In coordination with Hiring Managers, submit requests and appropriate documentation to GSSC for non-delegated actions. Facilitate recruitment for projects and at the request of UN partner agencies.
Liaise and coordinate with relevant GSSC teams on the management of contracts, and monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations. Provide oversight of clustered services and report to supervisor and/or senior CO management for any cases to be escalated.
Facilitate timely contract management actions, in close coordination with supervisors and senior management.
Upon delegation of responsibility, perform HR Manager functions in ERP and validate cost-recovery charges in ERP for HR services provided by UNDP to other Agencies.
Develop and manage CO rosters as appropriate.
Manage International staff entitlements and position funding delegated to the CO HR Unit, in close coordination with GSSC, as needed.
Initiate contract management, payroll, and separations in coordination with GSSC in accordance with the delegation of authority given to the Country Office.
Support workforce reporting and HR data analysis.
Support the design and implementation of strategies on staff wellbeing related issues, including analysis and recommendations of Engagement Surveys results. Support the co-creation of a local engagement survey action plan.
Manage HR processes delegated to the CO, as applicable and in coordination with Management, such as medical evacuations, R&R, safety and security interventions.

Ensure proper staff performance management, talent management, and career development in the CO.

Analyze requirements, elaborate the protocol for and facilitate the performance management process.
Play a key role in organizing formal CO management groups responsible for collectively reviewing and discussing performance and talent management/career development of CO personnel; and follow up on implementation of their recommendations.
Support implementation of effective interventions for the performance evaluation process that includes training supervisors on effective use of career management/development systems and tools.
Facilitate Performance Management reporting and monitoring in the CO.
Advise management and personnel on CO work plan and performance management cycles and policies.
Support effective learning management including establishment of the CO-wide Learning plan and individual learning plans in collaboration with senior management and the Talent Development Manager.
Implement the Universal Access strategy ensuring access to role appropriate learning activities.
Advise office management on personnel competency, career management/development, and training needs through the PMD and Talent Review processes.
Provide effective counseling to staff on career management, development needs, and learning possibilities.
Elaborate proposals on and implement strategic staffing policies in line with career management/development principles.

Ensure facilitation of knowledge building and knowledge sharing in the CO.

Organize training for the Operations and projects staff on HR issues.
Synthesize lessons learned and best practices in HR.
Make sound contributions to knowledge networks and communities of practice.

Required Skills and Experience

Education:

Advanced university degree (master’s degree or equivalent) in Human Resources, Business Administration, Public Administration, or related field is required, or
A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in providing HR advisory services and/or managing staff and operational systems.
Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP.
Internationally accepted HR Certification programme will be an added advantage.
Knowledge and experience working as a team member from distance/online for extended period of time will be considered as an asset.

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