Information Management Officer (EPC Operations) (P2) IOM Somalia in Nairobi, Kenya

Position Title: Information Management Officer (EPC Operations)

Duty Station: IOM Somalia in Nairobi*, Kenya

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 10 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Since 2006, the International Organization for Migration’s (IOM) Operation in Somalia has set a strong record on the delivery of humanitarian services to crisis-affected populations, while steadily developing models and partnerships for longer term recovery and migration governance.

To address overall migration challenges in Somalia, IOM works closely with the federal government of Somalia, regional authorities, the UN, donor governments and civil society by implementing programmes under the Emergency and Post-Crisis (EPC) Pillar.

Under the overall supervision of the Senior EPC Coordinator and the direct supervision of the Field Operations Coordinator and in close coordination with the Programme Managers in EPC, the Information Management Officer (EPC Operations) will be responsible for assisting with the development and implementation of databases and datasets managed by the pillar required.

Core Functions / Responsibilities:

1. Participate in the planning, design, implementation and maintenance of an Information Management System for EPC operations that consolidates all information under EPC units for emergency as well as preparedness related interventions linking it to projects and related indicators for donor reporting.
2. Contribute to the development and implementation of a system of data collection, storage, backup, data validation and security procedures to assure data integrity and availability, including presentation of data linking it to the needs and responses.
3. Provide technical and process related inputs for the development of common tools for information sharing during a response to help guide informed decision making.
4. Participate in the identification, development, implementation, and provision of support for technology solutions for Information Technology (IT)/database related support in EPC in line with ITC policies and standards.
5. Coordinate the development and enhancement of the integrated methodology for data collection and information packaging as required by various programs in EPC.
6. Participate in the design of other databases and auxiliary systems for existing or new programmes and projects in IOM, as required.
7. In close coordination with ITC, undertake the maintenance of networks, servers related to the requirement of Information Management Systems.
8. Design and implement mobile data collection applications (BRaVE) for use in the various IOM programs currently implemented.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Computer Sciences or a related field from an accredited academic institution preferably with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in development using two or more of the following tools: Access, Visual Basic, Java, ASP, C#, SQL or Oracle and programming for mobile platforms (Android, Blackberry, windows, etc.);
• Experience in the implementation of population database systems (such as registrations, census or surveys), with Windows Server software (NT/2000) in a multi-site environment, TCP/IP, MS Office, data analysis with Excel, Antivirus software and IT utilities; and,
• Experience working in emergency and crisis context.

Skills

• In-depth knowledge of the broad range of emergency and preparedness related subject areas;
• Knowledge of the cluster system and related information forums;
• Anticipates and prepares response to changing IT needs of the relevant organizational unit;
• Delivers optimal IM solutions within defined resource parameters;
• Correctly applies knowledge of specialized IM disciplines;
• Works effectively in high-pressure, rapidly changing environments;
• Coordinates actions with emergency response actors and making use of coordination structures;
• Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors;
• Establishes and maintains effective relationships with implementing partners; and,
• Makes correct decisions rapidly based on available information.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Somali is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

With frequent travels to Somalia.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.