Investment Operations Manager

Job title:

Investment Operations Manager

Company

Weybourne

Job description

Established in 2013, Weybourne manages investments and provides financial and other professional support to a High Net Worth family, their estates, and business interests. The latter covers a wide range of sectors, including farming, aviation, financial investments, commercial and residential property, music and several others. We currently have a team of around 65 employees, whose roles cover accountancy, financial control, tax and treasury, property and investment management, security, risk, and HR based in the both the UK and Singapore (where the Group Head Office is located).Our employees are offered a competitive reward package and the opportunity to work in a challenging and diverse environment. We’re really passionate about learning and have a strong focus on development through external courses, progression opportunities and cross skilling. We are proud of our well being offering and comprehensive employee engagement strategy.How we work:
We work with a strong collective purpose to offer considered and practical advice. We are agile and nimble; we solve problems. Embracing a challenge is part of everyday life at Weybourne, and we embrace this. Innovation, courage of convictions and the drive to push new ideas through are qualities essential across all our team.Overview – Role and Department:Our team is small, so you will need to be flexible, pragmatic and solutions oriented. The successful candidate will be responsible for the management of the business as usual investment operations process, investment execution, reporting and administration for the Investment Business. Main responsibilities include:Team Management

• Responsible for the management of the Investment Operations team and their business as usual workflows.
• Career development for the team and provision guidance on their approach to undertaking the role.
• Conduct appraisals and set objectives in-line with the group process.
• Leading on the hiring for new members for the team where required.

Investment Execution

• Follow through on investment decisions ensuring accurate and timely execution by brokers and custodians on a wide variety of investment products.
• Monitor and manage collateral and margin limits for derivatives positions and ensure that those same positions are rolled in an efficient manner.
• Ensure that pre-trade compliance is adhered to and can be evidenced.
• Manage transactions during the life of an investment, such as capital calls and distributions from funds.
• Arrange all investment paperwork, e.g. application forms, KYC documentation and assisting with obtaining Director signatures for investment instructions.
• Liaise with the custodians to clarify investment subscription and cash settlement deadlines. This involves detailed planning and ensuring that settlement dates are aligned across multiple products.
• Collate and review contract notes received directly from fund’s administrator and/or custodians.
• Ensure that the trading process has been completed as per process and collate evidence for audit.

Investment Performance

• Prepare standard monthly performance reports including collation of external investment manager reports and valuation statements.
• Prepare quarterly performance reports, updating IRRs and multiples for illiquid funds.
• Reconcile performance reports to custodian statements and management accounts.
• Collate capital call/distribution notices and update illiquid funds records. Reconcile outstanding commitments and capital call amounts to the actual notices.
• Liaise with the Treasury team for monthly reconciliation of cash flows to investment movements.
• Prepare ad-hoc performance analyses including asset class attribution and external benchmark comparisons.

Custodian management

• Liaise with custodians to ensure the provision of timely and accurate data on the investments, including valuations.
• Assist in the management of relationship with the custodians, including monitoring performance against SLAs.
• Review data input in the custodians’ custody/reporting system.
• Reconcile fees charged by the custodians (both quarterly management fees and transaction fees).

Company secretarial

• Act as company secretary for WL board meetings relating to investments, including preparation of minutes.

Other

• Liaise with members of the CFO team, auditors and administrators for the year end audit.
• Assist the Head of Investment Operations supervise and manage the team’s tasks and key workflows.
• Support the CIO and Head of Investment Operations in risk monitoring for internal audit, including use of portfolio and risk management software.
• Liaise with Head of Internal Audit and external auditors to support internal audit of investment activities.
• Investment-related projects as required.

Financial reporting

• Liaise with WHPL’s fund accountant to ensure the provision of timely and accurate accounting information on the Investment Business.
• Prepare team budgets and manage the submission to WHPL’s Finance team.
• Liaise with WHPL tax team to support information needed for group tax returns.

Reporting line

• Position reports to the Head of Investment Operations.
• Line Management of two members of the Investment Operations team.

RequirementsExperience

• The candidate should have at least seven years in a similar role within asset management or wealth and will have proven experience in managing trade life cycles and contributing to significant projects.
• They can lead a team and help develop the careers of junior members.
• The ideal candidate will have experience of working with multiple custodians and will have experience of instructing, managing and reporting on derivatives positions.
• The Investment Business uses NASDAQ Solovis as a portfolio management system: experience with Solovis is helpful, but not essential.
• Knowledge of private market funds is desirable.

Attributes

• Outstanding attention to detail and highly numerate.
• Strong knowledge of investment concepts and products.
• Able to assess processes and plan improvements.
• Confidence to manage relationships with service providers.

Benefits

• Discretionary bonus scheme;
• Foodie Friday – free lunch on Fridays;
• Private medical and dental cover;
• Digital concierge service;
• Backup care support;
• Charitable Giving via payroll (Give as You Earn);
• Cycle to work scheme;
• Electric Vehicle scheme;
• 27 days holiday (plus bank holidays);
• Free annual flu jab;
• Free eye test;
• Life assurance;
• Pension scheme;
• Employee Assistant Programme; and
• Access to product discounts.

Expected salary

Location

London

Job date

Sun, 15 Sep 2024 22:12:43 GMT

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