Junior Business Support Coordinator / Administration Assistant

Job title:

Junior Business Support Coordinator / Administration Assistant

Company

Ivanti

Job description

Administration AssistantLocation: Bracknell, Arlington Square OfficeWho We Are:In today’s work environment, employees use a myriad of devices to access IT applications and data over multiple networks to stay productive, wherever and however they work. Ivanti elevates and secures Everywhere Work so that people and organizations can thrive.While our headquarters is in the U.S., half of our employees and customers are outside the country. We have 36 offices in 23 nations, with significant offices in London, Frankfurt, Paris, Sydney, Singapore, and other major cities around the world.Ivanti’s mission is to be a global technology leader enabling organizations to elevate Everywhere Work, automating tasks that discover, manage, secure, and service all their IT assets. Through diverse and inclusive hiring, decision-making, and commitment to our employees and partners, we will continue to build and deliver world-class solutions for our customers.Our Culture – Everywhere Work Centered Around YouAt Ivanti, our success begins with our people. This is why we embrace Everywhere Work across the globe, where Ivantians and our customers are thriving. We believe in a healthy work-life blend and act on it by fostering a culture where all perspectives are heard, respected, and valued. Through Ivanti’s Centered Around You approach, our employees benefit from programs focused on their professional development and career growth.We align through our core values by locking arms in collaboration, being champions for our customers, focusing on the outcomes that matter most and fighting the good fight against cyber-attacks. Are you ready to join us on the journey to elevate Everywhere Work?Why We Need you!We’re looking for a highly organised and proactive Business Support Coordinator to join our team in Bracknell. In this exciting role, you’ll have the opportunity to work across departments (Sales Operations, Marketing, Events, executive administration and beyond) and truly immerse yourself in the inner workings of a global technology company. You’ll work closely with senior leadership while cultivating a collaborative and positive work environment.This is a great opportunity for somebody with some administration experience coupled with exceptional organisation skills to join our company and look to create a career with us.What You Will Be Doing:As a Business Support Coordinator at Ivanti, you’ll play a critical role in keeping the business running smoothly by providing high-level support to our VP and wider teams. Your main responsibilities will include:

• Scheduling:Coordinate the VP’s calendar, arrange meetings, handle complex travel planning (flights, accommodation, ground transport, dinners), and process expenses with precision.
• Meeting Coordination:Organise and manage Quarterly Business Reviews, All Hands Meetings/Events, and VP team meetings, ensuring alignment across stakeholders.
• Actions Management:Take detailed notes in leadership meetings, track and distribute action items, and ensure timely follow-ups to maintain progress.
• Presentation Preparation:Create polished, professional PowerPoint presentations that effectively communicate key messages.
• Cross-Team Collaboration:Partner with teams across the organisation-Sales Operations, Marketing, Finance, HR, and others-to drive coordinated outcomes.
• Project Support:Take ownership of ad-hoc projects, programs, or initiatives and deliver them on time and to standard.
• Onboarding Assistance:Support new hires during their onboarding process to ensure a smooth start and successful integration.
• Process Improvement:Develop and implement efficient workflows to improve operations and collaboration.
• Conflict Management:Address escalations and conflicts with professionalism and tact, ensuring resolutions align with company values.

This is a great opportunity to build strong relationships across Ivanti’s global teams while gaining exposure to a diverse range of business functions. You’ll play an essential role in helping our leadership teams stay focused and organised while contributing to the overall success of the business.To Be Successful in The Role, You Will Have:To thrive as a Business Support Coordinator, you’ll need to bring your A-game with the following:Experience & Expertise:

• Some hands-on experience in an administration or business support role(s).
• A flair for PowerPoint and Word to create stunning, professional documents and presentations.
• A professional demeanor and confidence in managing senior stakeholders and handling confidential information discreetly.
• Some experience in project or event coordination is a plus!

Key Strengths:

• A “can-do” attitude paired with a flexible and organised approach.
• Exceptional interpersonal skills – you’re approachable, professional, and great at dealing with people at all levels.
• Strong judgment and the ability to make independent decisions.
• A sharp mindset for solving problems and aligning efforts to company goals.

Soft Skills & Style:

• Detail-oriented and thorough in all your tasks.
• A natural collaborator and relationship-builder with a genuine interest in fostering teamwork.

This job posting will remain active until a qualified candidate is identified.At Ivanti, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Ivanti believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.If you require special assistance for the best interview experience, please contact us at .

Expected salary

Location

Bracknell, Berkshire

Job date

Fri, 21 Mar 2025 06:24:38 GMT

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