Lead Executive Assistant and EA to the CEO

Job title:

Lead Executive Assistant and EA to the CEO

Company

Beam

Job description

Job Title: Lead Executive Assistant and EA to the CEOReporting To: Chief of StaffLocation: Bristol, full time office basedSalary: Up to £75,000 depending on skills and experienceReporting to the Chief of Staff the Lead Executive Assistant will thrive in a high-performing environment. This role acts as the “right-hand person” to the CEO, managing and working in tandem with the PA to the CEO, who handles daily logistics. This role also manages our team of EAs and Office Assistants.The dynamic nature of this role requires the ideal candidate to have exemplary time management skills and to be an expert in ‘reading the play’ when it comes to anticipating the needs of our CEO, messages and tasks that require prioritising, and making office-related decisions with their view in mind. This role would suit an individual who is confident in their ability to work independently to achieve outcomes from day-to-day responsibilities to more complex value-add projects, and who can also delegate items to others in their team.To excel in this role the candidate must be comfortable operating in a fast-growing tech scaleup. Being a crucial supporting role, the individual will need to be experienced and comfortable interacting with senior stakeholders across the business, with our Board, and with external stakeholders, and displaying the appropriate level of professionalism and discretion at all times.Objectives & Responsibilities:Beam is an exciting and dynamic environment meaning these are likely to change as we grow. Upon joining your objectives and responsibilities will include:Strategic Support

• Serve as a strategic partner to the CEO, offering insights, managing priorities, and helping with day-to-day decision-making

• Assist in the preparation of business presentations, reports, and other materials for meetings and strategic initiatives

• Conduct research and gather data to support strategic projects and business development activities

• Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and follow-ups

Board Support & Planning

• Coordinate and prepare materials for board meetings, including minutes, agendas and presentations

• Handle logistics for board meetings, including scheduling, venue arrangements, and follow-up communications

• Maintain and organise board-related documents, ensuring confidentiality and accuracy

Project and Exec Coordination

• Act as a key logistical member of the deal team, supporting planning and coordination

• Arrange Exec Board meetings, ensuring documentation is gathered, agendas are set, and actions are tracked

• Organise meetings, prepare agendas, and document key action items and decisions

Administrative & Operational Support

• Manage the CEO’s inbox, sorting through and prioritising content and preparing draft responses where possible

• Give direction to the PA to the CEO on the CEO’s calendar, prioritising appointments, managing scheduling conflicts

• Handle travel arrangements for the CEO, including building complex itineraries, and ensuring the PA to the CEO books travel and accommodations

• Manage confidential and sensitive information with utmost discretion

Business Support Team Management

• Act as the group leader for our EAs and Office Admins, ensuring alignment across team members, prioritising group work, and keeping tabs on our team’s culture and needs

You should apply if you have:We know it’s tough, but please try to avoid the confidence gap. You don’t have to match all the listed requirements exactly to be considered for this role:

• Proven experience as an Executive Assistant, preferably supporting C-level executives. 5+ years supporting at EA level with 8+ years of work experience

• Strong organisational, multitasking, and time-management skills with the ability to plan and prioritise to meet deadlines

• Experience supporting at board level, with a strong understanding of board functions

• Experience in project management and managing the assignment of priorities and tasks for a team of business support staff

• Experience as a people manager, ideally as a group leader

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• High level of discretion, confidentiality, and loyalty

• Proactive approach to support with strong problem-solving and decision-making capabilities

• Flexible and adaptable, with an understanding of the demands of supporting a busy CEO

• Business and commercial acumen

Grow together with Beam where you will learn these skills or build on your expertise:

• Previous experience in a growth/scale up environment strongly preferred

• Experience with stakeholder management in a 250+ person company

• Knowledge and understanding of corporate finance, deal teams/fundraising, and/or strategic planning processes

About BeamAt Beam, we bring the technology to transform offshore wind through AI and robotic automation, alongside the determination to tackle the significant challenges ahead. We’re committed to making the transition to renewable energy a reality.Through industry-defining R&D and transformative partnerships, we’re reshaping what it means to work in offshore wind. Beam is making wind farm development more efficient, reducing risk, complexity and cost, while helping to cure an unsustainable dependence on oil and gas.Check out theTogether, we are Beam. And we’re leading the charge towards a sustainable future.BenefitsPeople join Beam because they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real world problems. Although we share the same vision, we value varied perspectives and adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues, but it also makes day-to-day life more interesting, and it’s how we keep evolving and getting better at what we do.What’s in it for you? You’ll get to work with a passionate, smart and highly driven team with an incredible range of skills.In addition, you’ll get an extensive range of benefits so you can focus on doing your very best work:

• Flexible working options including compressed hours
• 33 days annual leave increasing 2 days a year up to 43 days after 6 years
• Private medical insurance, including Dental & Optical
• Career and learning development through paid courses, conferences and events
• Curiosity fund – up to £500 to spend on learning which is not role related
• Up to 10% company bonus
• Pension up to 6% company contribution
• Life assurance paid at 4X salary
• Volunteering day, to give back to your local community
• Enhanced maternity and adoption leave
• Cycle to work scheme
• Recognition & rewards for doing great work and living our values and behaviours

Join Beam in our mission to make the world a cleaner, greener and safer place by deploying technology for good.Interview ProcessAt Beam, we’ve designed a straightforward interview process to ensure the best fit for both you and the company. We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the hiring team.

• Application: Begin by submitting your application with your CV, highlighting your skills and experience relevant to the job. Answer key questions on elements that are important to the role.
• Talent Partner Interview: We will tell you more about the role, the team and Beam’s mission. This is a two-way conversation; we want to learn about your motivation, what you can bring to Beam, and provide answers to your questions.
• Aptitude Test: Demonstrate your critical thinking, problem-solving abilities, and workplace personality through an aptitude test.
• Team Interview: Engage in a 1-hour interview with our Chief of Staff and one of our EA Team. Either in-person or via Teams. We’ll discuss our technologies, key skills, and team dynamics. As always, feel free to ask any questions you may have.
• CEO Conversation: Meet with our CEO for an in-person discussion. This is your opportunity to express your thoughts on the role and ask any final questions. We’ll clarify expectations and ensure this role aligns with your aspirations.
• Offer! If you are successful in the process, you’ll receive an offer to join Beam and become part of our team.

We value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds, knowing that every perspective is a valuable part of our success. Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member of the Talent team know.Join Beam, pioneer technology for a sustainable world, apply now.Beam is a global provider of ROV and hydrographic services, supported by unique artificial intelligence-based technology products. We have a vast track record in supplying services and technology to the Offshore Energy industry across the globe.We invest in research and development, creating technology to support our clients. Our vision is to provide truly autonomous collaborative subsea robotics to perform Offshore Energy services.

Expected salary

£75000 per year

Location

Bristol Area

Job date

Thu, 14 Nov 2024 06:24:00 GMT

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