Manager, Payment & Compliance Services

Job title:

Manager, Payment & Compliance Services

Company

University of Alberta

Job description

DescriptionThis position is a part of the Association of the Academic Staff of the University of Alberta (AASUA).In accordance with the , this full-time continuing position offers a comprehensive benefits package found on our and annual salary range of $73,882 to $123,130.Location – Work primarily takes place at Enterprise Square.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross section of people – from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for Shared ServicesOur vision is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts problem-solve by collaborating with Centres of Expertise, faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community.We will provide advice, guidance and leadership in process, quality and accuracy. Shared Services is a continuously growing, highly educated, integrated team that provides service excellence in delivering and innovating the diverse catalog of services we are responsible for.Ultimately, we create a human, positive experience when it comes to problem-solving.The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities.PositionReporting to the Director of Financial & Distribution Services, Shared Services, the Manager of Payment & Compliance Services will provide consistent leadership to a group of financial specialists responsible for overseeing the financial processing and reporting for this area for the University. The manager is accountable for supervising the delivery, efficiency, integrity, and compliance of all payments for the university. The manager is responsible for ensuring all critical issues are identified and addressed to help the University meet its goals. The manager should understand and foster business relationships with third parties and other departments from Shared Services, Faculties, and Centres of Excellence. The manager will engage their staff and create and maintain a collaborative team environment that promotes an excellent client service experience that is in alignment with the Shared Services model and vision while ensuring process accuracy and efficiency within University policies, procedures, collective agreements/terms and conditions, and applicable legislation. The Manager endeavors to integrate and advance the University’s commitments to equity, diversity and inclusivity in all facets of this role.Duties

• Oversee and coordinate financial processing activities, ensuring timely and accurate payment to suppliers, staff, and non-employees, including reimbursements and non-salary expenses.
• Manage the corporate credit card program, including card issuance, limit adjustments, cancellations, and reconciliation of transactions with receipts.
• Review and verify payments, ensuring proper documentation and approvals for staff/non-staff reimbursements, travel expenses, and supplier payments.
• Ensure PCI compliance across payment processes and provide relevant training to staff.
• Maintain vendor accounts, support procurement processes, and ensure adherence to procurement policies, including the creation and validation of requisitions, RFPs, and contract renewals.
• Record surpluses and losses related to equipment or asset sales, retirements, and disposals, and manage insurance claims for lost cards or stolen assets.
• Assist the Director with operational planning, budgeting, forecasting, and the review and development of policies and procedures.
• Monitor and address internal control issues, escalating where necessary, and resolve disputes related to student receivables.
• Analyze and evaluate the impact of decisions on business operations, staff, students, and external parties, providing regular operational updates to the Director.
• Utilize PeopleSoft Financials, Microsoft Office, and Google Apps to manage workflows and support continuous improvement in financial and compliance operations.

Minimum Qualifications

• Bachelor’s degree or diploma in accounting, finance, or a related field, with 7-10 years of progressive financial and accounting management experience.
• Recognized professional designation in accounting or finance is an asset.
• Proven leadership experience in managing financial operations, including in a large and complex organization.
• Strong communication and interpersonal skills with the ability to build consensus, provide leadership, and foster collaborative partnerships across various levels of the organization.
• Demonstrated ability to work effectively in an integrated service culture, promoting teamwork and cooperation.
• Strong analytical, problem-solving, and risk-mitigation skills.
• High attention to detail and the ability to maintain confidentiality in sensitive financial matters.
• Adaptable to dynamic, fast-paced work environments and skilled at providing constructive, solution-focused feedback.

Preferred Qualifications

• Prior experience in a post-secondary or similar complex environment is preferred.
• Prior experience in a unionized environment is preferred.
• Experience working with large ERP systems, such as PeopleSoft Financials, is highly desirable.
• Proficiency in managing corporate credit card programs, including card issuance, limit adjustments, cancellations, and reconciliation.
• Familiarity with payment processing, including supplier payments, non-employee expenses, and staff reimbursements.
• Strong understanding of inventory and asset management, including physical tagging, 3-way verification, and inventory reconciliation.
• Knowledge of GST/HST tax legislation as it pertains to the post-secondary sector.
• Experience with procurement processes, including requisition creation, budget validation, procurement support, inventory restocking, RFP management, and maintaining supplier relationships.
• Proficiency in Microsoft Office and Google Apps.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight October 20, 2024, Edmonton, Alberta local time.

Expected salary

$73882 – 123130 per year

Location

Edmonton, AB

Job date

Sat, 05 Oct 2024 23:55:35 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiring-jobs.com) you saw this job posting.