The Medical Records Director (Non-Nurse) maintains the patients’ clinical records, including coding, auditing, and providing pertinent staff education regarding recordkeeping procedures in accordance with all applicable laws, regulations, and Life Care standards. Serves as the designated Privacy Officer for the facility.
Reports to Executive Director (ED)
Education, Experience, and Licensure/Certifications
Bachelor’s degree OR an equivalent combination of education and experience
Credentialed as a Registered Health Information Administrator (RHIA) OR as a Registered Health Information Technician (RHIT) OR have a degree in a health related field with extensive training and demonstrated competence in the HIM field
Training in post-acute care health information management
Specific Requirements
Demonstrate knowledge of State and Federal legal requirements relating to documentation, confidentiality, and legal issues pertaining to health information
Demonstrate efficient usage of complex computer software systems
Functional knowledge in field of practice
Make independent decisions when circumstances warrant such action
Knowledgeable of medical records practices and procedures as well as the laws, regulations, and guidelines governing medical records functions in the post-acute care facility
Implement and interpret the programs, goals, objectives, policies, and procedures of the medical records department
Perform proficiently in all competency areas including but not limited to: medical coding, auditing, clinical records, privacy official responsibilities, supervisory responsibilities, patient rights, and safety and sanitation
Maintains confidentiality of all proprietary and/or confidential information
Understand and follow company policies including harassment and compliance procedures
Displays integrity and professionalism by adhering to Life Care’s Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training
Promotes a culture of integrity, maintains an “open door” policy, and does not participate in or allow retaliation against those who report good faith concerns
Actively implements the compliance program and Code of Conduct and ensures 100% participation by department staff
Essential Functions
Audit and complete ongoing review of all patients’ clinical records to ensure documentation and performance compliance
Maintain current, overflow, and discharged record filing systems
Serve as the facility’s Privacy Officer for HIPAA compliance
Understand and apply LTC payment systems, including Medicare
Use ICD-10-CM coding
Use CPT/HCPCS coding systems
Effectively communicate with physicians, nursing staff, and allied health personnel
Interview, hire, train, evaluate, counsel, and supervise medical records staff
Exhibit excellent customer service and a positive attitude towards patients
Assist in the evacuation of patients
Demonstrate dependable, regular attendance
Concentrate and use reasoning skills and good judgment
Communicate and function productively on an interdisciplinary team
Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours
Read, write, speak, and understand the English language
Must be able to lift 35 lbs floor to waist, lift 35 lbs waist to shoulder, lift and carry 35 lbs, and push/pull 35 lbs