Office Administrator – Part Time

Job title:

Office Administrator – Part Time

Company

Gallagher

Job description

Job Description:IntroductionIndulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher’s global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you’ll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we’ll build a legacy of trust and triumph in the dynamic world of risk management.We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.
OverviewWe are currently seeking an experienced Office Administrator to join our team. In this role, you will have the opportunity to work with the COO and support our Senior Leadership Team by coordinating the daily operations of our large and bustling office environment.As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office. Your responsibilities will include managing schedules, organising meetings, and handling correspondence. Your exceptional organisational skills and attention to detail will be crucial in ensuring that all tasks are completed efficiently and effectively. In addition to these responsibilities, you will coordinate the daily requirements of our office, manage office supplies, liaise with vendors, and ensure that all equipment is in proper working order. You will be the go-to person for any office-related queries or issues, providing excellent customer service to all staff members.To excel in this role, you should have previous experience as an Office Administrator, preferably in a fast-paced environment. Strong communication skills, both written and verbal, are essential as you will be interacting with individuals at all levels. Proficiency in using Microsoft Office suite and excellent time management are also required.Working hours are 22.5 hours per week, spread over at least three days with a combination of onsite and remote work.
How you’ll make an impact

• Attending meetings with senior management, taking minutes and actions.
• Implementing and maintaining procedures/administrative systems.
• Supporting the COO with:

• Diary management and organising meetings and appointments
• Booking and arranging travel, transport and accommodation
• Organising external events
• Compiling and preparing presentations and correspondence
• Collating and filing expenses
• Main contact for all office staff and supporting with:

• Reception duties and enquiries
• Ensuring equipment and facilities are in good order
• Liaise with building services, including reporting maintenance issues.
• Arranging access for contractors
• Dealing with correspondence, complaints and queries
• Arranging ID checks, interviews and assistant with inductions; including office show rounds
• Support Communications and Engagement
• Maintain office supplies

About You

• Experience of providing admin support in a busy office environment
• Production of high quality PowerPoint presentations
• Excellent organisation skills
• Ability to multi task
• Strong interpersonal skills
• Experienced in using Microsoft packages – Word, PowerPoint & Excel to an advanced level
• Eligibility to work in the UK

Compensation and benefitsOn top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

Other benefits include:

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back-up family care
• And many more…

We value inclusion and diversityInclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.Should you require reasonable adjustments to your application, please get in touch with . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch.Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Expected salary

Location

Glasgow

Job date

Thu, 27 Mar 2025 04:07:06 GMT

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