Office Assistant (Part-time)

Job title:

Office Assistant (Part-time)

Company

Hiring People

Job description

Andy Sturgeon Design is seeking a part-time Office Assistant to support its busy, award-winning garden design and landscape architecture practice.The company is committed to fostering a supportive, fun, and collaborative work environment where everyone is valued. As a part-time Office Assistant, the successful candidate will enjoy a range of benefits, including a fantastic company culture, growth opportunities, and a vibrant location.Key Benefits:

• Flexibility: Work 20 hours a week across 5 days, with the option to adapt the schedule to school hours, school holidays or family commitments.
• Stunning Location: The office is based in the heart of Brighton (BN1 1UB), surrounded by vibrant amenities, from beaches to bars. The beautiful South Downs are just a short distance away.
• Competitive Salary: £12,500-£15,000 per annum (£25,000-£30,000 FTE).
• Professional Growth: Join a dynamic, award-winning design practice, with opportunities for personal and professional development and growth.
• Work-Life Balance: A friendly, approachable team that values a healthy work-life balance.
• Comprehensive Benefits Package: Access to an Employee Assistance Programme, including income protection, enhanced sick pay, life insurance, and critical illness cover.
• Company Culture: Enjoy regular team events, including trips abroad to explore gardens, nurseries, cultural sites, and meet artisan producers (including admin staff).

Role Overview:The Office Assistant will provide vital support to the busy, award-winning garden design and landscape architecture practice. They will work closely with senior staff, including the director, Andy Sturgeon, and the Financial Controller, Claire Eastham, assisting with office administration, HR tasks, project management support, and more. This role offers a great opportunity to develop a wide variety of skills in a creative and fast-paced environment.Essential Skills:

• Excellent communication skills with a professional yet friendly telephone manner.
• Strong organisational skills with the ability to manage multiple tasks in a busy environment.
• Attention to detail, with the ability to prioritise, handle changing priorities and meet deadlines.
• A team player who is also capable of working independently.
• Friendly, approachable, and down-to-earth personality.

Key Responsibilities:Office Support:

• Reception and telephone answering (new enquiries, entering details into project management software)
• General office admin support
• Assist with recruitment tasks (arranging interviews, responding to emails, tracking applications and feedback)
• Assist with onboarding of new staff (under the guidance of senior team members)
• Support CPD organisation (order food and logistics as needed)
• Set up and book meeting rooms
• Assist with event, hotel, and flight bookings
• Take meeting minutes and distribute agendas
• Assist the Social Committee with event organisation (venues, hotels, food, travel)
• Support HR and policy-related tasks (led by Claire)

Project Management/CMAP Support:

• Set up new projects in project management software as soon as enquiries are received
• Enter data into project management software (project data, contacts, old project data)
• Assist with maintaining project data on project management software

Health and Safety:

• Lead Fire Marshal duties (test fire alarms, cond

Expected salary

£30000 per year

Location

Brighton

Job date

Tue, 14 Jan 2025 23:28:20 GMT

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