Office / Executive Assistant

Job title:

Office / Executive Assistant

Company

Office Angels

Job description

🌟 Join a Dynamic Team as Office & Executive Assistant! 🌟Are you an experienced Team Assistant seeking a new opportunity? Look no further! Our client, a leading engineering consultancy, is seeking a skilled and dynamic Office & Executive Assistant to join their expanding team ASAP!As the Office & Executive Assistant, you will play a crucial role in ensuring the smooth operation of the business. You will support with office and team management duties, fostering a collaborative environment and supporting with HR / recruitment requirements for the growing team. You will also provide exceptional executive assistance to the company Managing Director and wider engineering team.This is a fantastic opportunity for a proactive and professional individual who thrives in a fast-paced environment, enjoys working as part of a team, and is comfortable liaising across international offices.💼 Job Title: Office Manager / Executive Assistant🏢 Industry: Engineering/Construction⏱️ Contract Type: Permanent💰 Salary: £28,000 – £30,000 per year📆 Working Pattern: Full Time, hybrid (Thursday & Friday from home!)🌍 Location: Central London💼 Job Description:🔑 Key Accountabilities/Responsibilities:Office Management:

• Oversee the smooth running of our London office, ensuring supplies, stationery, and facilities are well managed.

• Manage meeting room bookings and ensure the office is presentable and well-equipped.

• Work closely with our Dubai office assistant via Microsoft Teams to coordinate operations across locations.

• Organise company team events and coordinate annual associate and director events.

Executive Assistance:

• Provide direct support to the Managing Director, other Directors and the Engineering Team, assisting with diary management, scheduling, and general administrative support.

• Handle travel arrangements, including flights, hotels, and restaurant bookings.

• Coordinate internal and external meetings, ensuring seamless organisation and follow-ups.

• Prepare high-quality presentations and reports using PowerPoint.

• Handle confidential information with professionalism and discretion.

Recruitment & HR Support:

• Take on a direct liaison role with internal and external recruitment, serving as the main point of contact across the company for hiring needs.

• Work closely with Directors and team leads to understand recruitment requirements and coordinate hiring processes.

• Assist in onboarding new employees, ensuring compliance with UK HR procedures.

• Maintain accurate employee records and support general HR administration.

🌟 Key Behaviours for Success:

• Flexibility:Willingness to adapt and pitch in wherever needed.

• Strong Communication:Excellent verbal and written communication skills at all levels.

• Self-Motivation:Ability to work under pressure and meet deadlines.

• Teamwork:Enjoyment and skill in collaborating with others.

• Attention to Detail:Keen eye for detail and accuracy.

🎓 Prior Experience, Skills, and Knowledge:

• Must have experience in a similar role in a busy office environment as an office assistant / EA

• Document management experience preferred, or experience in a role with a strong focus on handling legal or contract documents.

• Experience handling recruitment processes and HR procedures highly desirable.

• Familiarity with financial systems, Sage experience desirable.

🌈 At Our Client, Equality and Diversity Matters:We value equality and diversity, promoting a constructive and sensitive approach to colleagues from various backgrounds. Everyone’s work is valued and respected.💌 How to Apply:If you are a motivated and detail-oriented individual looking to join our dynamic team, please submit your application today!Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

Expected salary

£28000 – 34000 per year

Location

London

Job date

Sun, 23 Feb 2025 07:51:24 GMT

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