Office Services Associate

Description We are offering an opportunity for an Office Services Associate to join our team in Dallas, Texas. The role involves a range of office functions in a detail oriented environment. As an Office Services Associate, you will be expected to handle a variety of tasks including answering calls, sorting mail, and managing additional projects. This role offers a short-term contract employment opportunity.

Responsibilities

• Answering and transferring calls on a multi-line phone system efficiently.

• Accepting deliveries and sorting mail for distribution within the office.

• Maintaining up-to-date phone lists and company directories.

• Handling additional projects as assigned and managing sensitive and/or confidential documents and information.

• Communicating effectively with managers and clients on job or deadline issues.

• Operating machinery for repro tasks and mail processing.

• Conducting mail runs and managing shipping and receiving tasks as needed.

• Assisting in setting up and breaking down office spaces, including moving tables and furniture.

• Covering reception duties as needed, presenting a detail oriented demeanor and interacting with high-end clients.

• Responding promptly and professionally to emails and other forms of communication. Requirements • Proficiency in customer service and communication

• Familiarity with office functions and operations

• Experience with training staff on procedures and policy

• Ability to handle answering inbound calls efficiently

• Experience in supervising office staff

• Ability to give presentations on various topics

• Knowledge about time management and scheduling

• Experience with hiring processes and recruiting staff

• Proficiency in scanning documents and maintaining logs

• Experience with receptionist duties

• Ability to troubleshoot office machinery and equipment

• Familiarity with facility management and maintenance

• Proficiency in digital tools and software

• Knowledge in handling financial notes and transactions

• Excellent communication skills, both verbal and written

• Ability to answer queries promptly and professionally

• Experience with shipping and deliveries

• Proficiency in scanning documents and maintaining logs

• Ability to maintain logs and records

• Familiarity with office machinery and equipment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .