Payroll Manager (Manager, Finance – A)

Build your career while building NYC schools!

The Fiscal Services Division is responsible for developing, planning and monitoring the SCA’s operating budget, creating and monitoring project budgets for all projects, preparation of year-end financial reports and management of banking relationships as well as processing all payments. Fiscal Services also provides financial reports to OMB which are used to support City bond sales and submits project data to the State Education Department that allows NYC to receive building aid funding.

Job Description Summary

Seeking an experienced and detail oriented payroll manager to lead and manage the day to day workflow of the payroll operations, ensuring payroll and timekeeping is processed on time, accurately and in compliance with regulatory requirements. The payroll manager will report to Finance Director in the Finance Department.

THIS POSITION REQUIRES PAYROLL EXPERIENCE

Job Description

Responsibilities include:

• Maintain payroll systems and ensure efficiency in workflows, compliance and accuracy in calculations. Manage and resolve issues relating to payroll production
• Ensures accurate and timely processing of updates to the payroll and timekeeping system including but not limited to new hires, terminations, promotions, demotions, leaves and changes to pay rates
• Ensures compliance with federal, state and local payroll, wage and hour laws, and company policies impacting payroll and timekeeping
• Stay updated on relevant changes in federal and state payroll regulations and ensure company compliance with statutory reporting and filing requirements
• Ability to interpret and implement new legislations impacting payroll
• Maintain, manage and audit the timekeeping and payroll function
• Facilitates audit by providing records and documentation to auditors
• Establish and maintain working relationships with external benefit providers to facilitate the smooth and efficient processing of employee enrollment and/or changes
• Supervise, mentor and develop team of payroll professionals
• Provides training and timely performance evaluations
• Develop, implement and maintain payroll policies and procedures
• Continuously evaluate payroll systems and processes, identifying improvement opportunities for optimization and automation
• Respond to payroll inquiries from employees, resolve discrepancies, and provide payroll-related guidance
• Communicate and coordinate actively with Operations, HR and Finance to review cross-departmental impacts and account reconciliation
• Prepare and manage payroll related reports, including management reports, reconciliations, third party reports, audit
• Performs special projects or other duties as assigned

Weighted consideration for candidates with the following background:

• At least six years of full-time experience in payroll, preferable mid-large organization
• At least four years of proven experience managing and supervising payroll team
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• In-depth knowledge of Federal and New York State payroll laws, ACA, tax regulations, and labor laws
• Experience with payroll software (UKG preferred)
• Experience with collective bargaining agreements
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Ability to maintain confidentiality and handle sensitive employee information with discretion
• Excellent communication and interpersonal skills, with the ability to collaborate across teams
• Strong supervisory and leadership skills
• Proficient with Microsoft Office Suite or related software

POSTING CLOSING DATE: Until Filled

Civil Service Classification: Competitive

Salary Range: $95,000 – $130,000

Education

Baccalaureate: Accounting, Finance, Business Administration or related field

Certifications (if required)

Work Experience

Six years of full-time experience in accounting, finance, budget preparation, analysis and/or monitoring; four years must have been in a supervisory capacity; or a satisfactory combination of education (High School Diploma / GED at the minimum) and experience. Candidates who do NOT have a Baccalaureate degree will need an additional four years of full-time experience in finance budget preparation, analysis and monitoring, totaling ten years of relevant full-time experience (three years of which must be in a supervisory capacity).

It is the policy of the New York City School Construction Authority (NYCSCA) to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local law. In addition, the NYCSCA will provide reasonable accommodations for qualified individuals.

We offer excellent benefits including:

• Medical (100% employer paid for basic coverage available)
• Prescription drug option
• Dental and Vision coverage
• NYC Qualified Pension Plan
• Optional Retirement Savings Plans including 401K, 457 and IRA options
• Transit Check Program
• Public Loan Forgiveness Program
• Competitive paid time off (PTO) benefits

The SCA is interested in qualified candidates who are eligible to work in the United States. The SCA is not able to sponsor or take over sponsorship of an employment Visa at this time. We participate in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: https://www.e-verify.gov/employees

Read Full Description