Personal Assistant

Job title:

Personal Assistant

Company

Gallagher

Job description

Job Description:IntroductionIndulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher’s global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you’ll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we’ll build a legacy of trust and triumph in the dynamic world of risk management.We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.
OverviewHere at Gallagher, we are looking for someone to join us as a Personal Assistant to the Chief Operating Officer, GGB Retail (UK & Ireland), HR Director, GGB Retail (UK & Ireland) and Chief Financial Officer, GGB Retail (UK & Ireland).This is an incredible opportunity for an exceptional individual who is passionate about working in a dynamic, fast paced business to be part of a successful global organisation and who will act as a seamless extension of the individuals supported and will happily work closely with other Executive Assistants throughout the organization; in the UK and overseas.The role will involve the typical duties of an PA but with many other opportunities to showcase your initiative, experience and skills through ad hoc project activity. An ambitious and entrepreneurial nature together with a determined hands on approach is vital to ensure you succeed in this challenging, varied and sometimes pressurised role.This role will be offered on a full time and permanent basis and will be based in our London office but with flexibility around agile working.
How you’ll make an impactYou will most likely have credible experience of operating as an PA but we are very open to a range of career backgrounds providing you can demonstrate relevant experience of supporting senior executives in a fast-paced environment, have a professional and reliable approach and have a conscientious attitude towards your work.You will definitely need to be able to work unsupervised and be highly proficient in using MS Office – especially Word, Excel, and Powerpoint. You’ll need to have excellent communication skills (verbal and written), be proactive and organised in your approach with the ability to stay calm under pressure as well as be confident in liaising with external stakeholders.We will rely on you to:

• Provide an effective and responsive administrative service to the Chief Operating Officer, GGB Retail (UK & Ireland), HR Director, GGB Retail (UK & Ireland) and Chief Financial Officer, GGB Retail (UK & Ireland).
• Maintain and manage a busy diary, organising internal and external appointments considering current priorities, global time zones and the need for focus time
• Coordinate and arrange business trips including meeting itineraries, travel and accommodation
• Liaise with internal and external colleagues and clients across the globe
• Reconcile expense claims and credit card statements
• Act as a ‘gate keeper’ to ensure non-essential tasks are given low priority
• Undertake ad-hoc projects

About You

• Experience of working in a similar Executive/ Personal Assistant role, within insurance is preferred
• Ability to multi-task, organise and prioritise effectively
• Ability to plan and organise self and others
• Ability to work to tight deadlines
• Strong written and verbal English language skills are essential
• Strong attention to detail with the ability to prioritise pace over perfection when needed
• Flexible, approachable & sociable personality
• Sound knowledge of office tools especially MS Outlook and Teams
• Ability to develop and maintain relationships
• High level of confidentiality
• Eligible to work in the UK

#LI-JJG
Compensation and benefitsOn top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Minimum of 25 days holiday, plus bank holidays, and the option to ‘buy’ extra days
• Defined contribution pension scheme, which Gallagher will also contribute to
• Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x
• Income protection, we’ll cover up to 50% of your annual income, with options to top up
• Health cash plan or Private medical insurance

Other benefits include:

• Three fully paid volunteering days per year
• Employee Stock Purchase plan, offering company shares at a discount
• Share incentive plan, HMRC approved, tax effective, stock purchase plan
• Critical illness cover
• Discounted gym membership, with over 3,000 gyms nationally
• Season ticket loan
• Access to a discounted voucher portal to save money on your weekly shop or next big purchase
• Emergency back-up family care
• And many more…

We value inclusion and diversityInclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities.We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Don’t worry, we’re here to help, however, we can only do this if you let us know.Should you require reasonable adjustments to your application, please get in touch with . If you’d prefer to speak on the phone, please request a call back, leaving details, so we get in touch.Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities.Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Expected salary

Location

London

Job date

Wed, 29 Jan 2025 06:46:24 GMT

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