Personal Assistant

Job title:

Personal Assistant

Company

NHS

Job description

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.Main duties of the jobWe have an opportunity for an enthusiastic Band 4 Personal Assistant to come and join our Research Delivery Team to support our Matrons within Research and Development.The post is for 37.5 hours, working Monday – Friday, during core office hours, with some flexibility required. You will be based at University Hospital Southampton.There are approx 300 Research Nurses, AHPs, Midwives and Clinical Trials Assistants, working together across the Trust, within our award winning teams to bring exciting research opportunities to UHS for the benefit of our patients and for the future of healthcare.You will join enthusiastic, driven and caring research team in a friendly, professional working environment. The wider team is composed of researchers from hospital and university backgrounds with the aim to deliver a variety of studies to improve patient care. Successful applicants can expect an excellent working environment, professional support, and training/development opportunities.About usAs one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.We are proud that every member of our team receives a detailed induction and training package specific to their needs, experience, and job role.Our dedicated education team and supportive leadership structure (Led by Research Matrons working across all facilities), ensures that our staff have the skills and knowledge to undertake their role within the research environment to the highest standards.Date posted24 October 2024Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a year £26530 to £29114ContractPermanentWorking patternFull-timeReference number188-THQ1111024Job locationsUniversity Hospital SouthamptonTremona RoadSouthamptonSO16 6YDJob descriptionJob responsibilitiesWHAT YOULL DODiary Management Assist with staff rostering, monitoring annual leave and sickness You will be involved in varied aspects of routine administration including filing, drafting correspondence and file management. You will assist the Matron and Senior Research Nursing team in organising events, planning projects, and arranging travel. Organising meetings, agendas and minute taking Organising itineraries When required you will also assist the current team secretary/administrator to undertake day to day admin for the wider team.WHAT WERE LOOKING FOR Enthusiasm, self-motivation, flexibility, and drive will be required to ensure the success of this post. You will need to have an excellent level of written and verbal communication skills and minute taking skills. Good IT skills are essential including working with online databases; excel spreadsheets and preparing PowerPoint presentations. You will have a good understanding of the need for confidentiality. You will be able to work in a large open plan office, where there may be distractions and some noise.We actively encourage and welcome informal visits!If youre interested in applying for this role, wed encourage you to get in touch using the contact information at the bottom of this advert with any questions or if you would like to arrange an informal visit. Alternatively, if youre ready to apply, please follow the link below to complete an application. Job descriptionJob responsibilitiesWHAT YOULL DODiary Management Assist with staff rostering, monitoring annual leave and sickness You will be involved in varied aspects of routine administration including filing, drafting correspondence and file management. You will assist the Matron and Senior Research Nursing team in organising events, planning projects, and arranging travel. Organising meetings, agendas and minute taking Organising itineraries When required you will also assist the current team secretary/administrator to undertake day to day admin for the wider team.WHAT WERE LOOKING FOR Enthusiasm, self-motivation, flexibility, and drive will be required to ensure the success of this post. You will need to have an excellent level of written and verbal communication skills and minute taking skills. Good IT skills are essential including working with online databases; excel spreadsheets and preparing PowerPoint presentations. You will have a good understanding of the need for confidentiality. You will be able to work in a large open plan office, where there may be distractions and some noise.We actively encourage and welcome informal visits!If youre interested in applying for this role, wed encourage you to get in touch using the contact information at the bottom of this advert with any questions or if you would like to arrange an informal visit. Alternatively, if youre ready to apply, please follow the link below to complete an application.Person SpecificationQualifications, knowledge and experienceEssential

• Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard
• NVQ level 4 in business admin or equivalent level of experience
• Experience working as a Personal Assistant or in business administration
• Working as part of a team and independently

Desirable

• Experience within an Acute Trust or other healthcare sector
• Previous experience of working in an extremely busy environment
• Budget holding experience

Person SpecificationQualifications, knowledge and experienceEssential

• Good standard of secondary education with English skills demonstrable to GSCE pass level or equivalent standard
• NVQ level 4 in business admin or equivalent level of experience
• Experience working as a Personal Assistant or in business administration
• Working as part of a team and independently

Desirable

• Experience within an Acute Trust or other healthcare sector
• Previous experience of working in an extremely busy environment
• Budget holding experience

Expected salary

£26530 – 29114 per year

Location

Southampton

Job date

Sat, 26 Oct 2024 01:06:03 GMT

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