Portfolio Coordinator

Job title:

Portfolio Coordinator

Company

Metrolinx

Job description

Job Description:Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.This role plays a key role in the day-to-day administration and management of Metrolinx’s real estate portfolio, with a particular focus on the effective onboarding of new property contracts and continued utilization of the ProLinx system (Oracle Primavera Unifier).What will I be doing?

• Liaises regularly with stakeholders such as Property Acquisitions, Development, and Legal Services, and leads onboarding of new property contracts into system post-transaction.
• Understanding and ability to interpret and extract key terms related to real estate contracts, including Agreements of Purchase and Sale, Licences, Leases and Easements.
• Manages accounts payable functions related to Real Estate Management, including processing payments for utility bills, property taxes, and commercial lease rents (basic rent, additional rent) in accordance with contractual obligations and financial controls.
• Ensures timely and accurate payment of property-related expenses for both owned and leased assets, coordinating with landlords, municipal tax authorities, and utility providers as required.
• Reviews, reconciles, and processes property tax invoices, including validating landlord-submitted tax bills and ensuring compliance with lease terms.
• Collaborates with project teams, the Corporate Controller, Embedded Finance, and Accounts Payable to ensure proper financial oversight and reporting of real estate-related expenditures.
• Monitors and maintains financial records for real estate transactions, ensuring data integrity and compliance with internal policies and external regulatory requirements.
• Acts as a key liaison between Real Estate Management and Accounts Payable, ensuring alignment on payment schedules, financial reconciliations, and issue resolution.
• Offers input and provides analysis to support continuous improvement of business processes and procedures related to Real Estate Management’s evolving requirements.
• Works collaboratively with other members of the Property Administration team in managing lease administration.
• Provides accurate, prompt, appropriate, and professional responses to internal stakeholders.
• Reviews financial and scheduling commitments for compliance with policy and real estate contracts.
• Works collaboratively with other members of the Property Administration team in managing lease administration and the oversight of Metrolinx’s outsourced property management service provider.
• Is accountable for own personal workload but does not guide others in their day-to day activities.
• Other duties as assigned.

What Skills and Qualifications Do I Need?

• Completion of a diploma in Business Administration, Real Estate, Accounting or related field – or a combination of education, training and experience deemed equivalent
• Demonstrated experience with Oracle, SAP, Yardi, or other enterprise portfolio management/resource planning software, with a real estate management context preferred.
• An understanding of the processes of real property leasing, acquisition, and disposition, particularly in a public sector context.
• Planning, organizing, and coordination skills to plan, prioritize, and organize work assignments to meet deadlines and achieve assigned objectives.
• Experience with computer applications (e.g. MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.), databases, timekeeping systems, and other application software.
• Interpersonal, customer service, and oral/written communication skills to respond to or direct enquiries, interact with and provide support to all staff levels, and to generate a variety of correspondence, reports and documents.

Don’t Meet Every Requirement?If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.Accommodation:We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email .Application Process:All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the before submitting your application.Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.#LI-SS1

Expected salary

Location

Canada

Job date

Wed, 19 Mar 2025 01:55:38 GMT

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