Project Coordinator in London, United Kingdom

Project Coordinator

Job ID

193325

Posted

18-Nov-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Consulting, Project Management

Location(s)

London – England – United Kingdom of Great Britain and Northern Ireland

Position Purpose

A Project Administrator is required to support the Programme Management serving the client account within the EMEA Region. The role is based in London. The Project Administrator is responsible for the co-ordination and administration of project related processes and finances utilising CBRE’s Kahua Project Management System and database as the project management tracking tool.

Key Responsibilities

• Understanding client needs and being able to support the programme managers when necessary

• Administer and co-ordinate the setup, running and close out of all financial and non-financial project related matters

• Database System administrator / manager of Kahua Project tool

• Ability to manage quotes and create a project funding request through Kahua

• Tracking of Project Funding requests and updates

• Manage the life cycle of invoices, from requesting to seeing through to payment

• Managing the project cash flows and risk associated with targets

• Coordinate and prepare various Client reports and presentations as required

• Coordinate with Client and CBRE Accounts Payable team

• Coordinate and implement processes and procedures for the Variable PjM Team

• Management of all documentation with vendor registration and support (both E1 and JDE)

• Track and monitor daily milestone notifications to correct data in Kahua for KPI adherence

• General project administration duties

• Attend and take notes at internal and client meetings

• Additional ad hoc tasks supporting the Programme Management Team

• Assist the Programme Management team to prepare capital expenditure budgets and forecasts

• Proactively be involved and assist the Programme Management team with the coordination of work, running smaller projects (in programme manager mode), communication with contractors and other key vendors etc.

Accountabilities

• Receipting tracking of POs and associated invoices

• Liaise with vendors to help ensuring monthly cashflow targets are met

• To identify improvements and opportunities to the service provision

• Provide ad hoc support to the Programme Management Team as a whole

• To perform additional duties which may be required from time to time as required

Key Requirements

Essential Experience

• Experience of working within a corporate office environment is required and within a financial institution would be beneficial

• Understanding of the programme management process would be beneficial

• Understanding of Project Management Software (Kahua and advantage)

• Good numerical skills

• Previous time spent in a face paced environment or a similar role would be ideal

Business Skills

• Articulate, professional person

• Excellent client relationship skills

• Good organisational skills

• Integrates well within the team and effectively building internal/external networks

• Self-aware gap analysis – proactively seeks development and knows who to go to for guidance

• Effective communication skills both written and verbal to ensure efficient communication with require audience

• Prioritisation – understanding individual capacity, delivering on time, managing expectations (client, internal)

• Ability to work independently with minimal supervision when necessary

• Intermediate to advanced level in Microsoft Office applications

• Excellent interpersonal skills, confident and experienced in dealing with people of all levels

• Proactive and positive attitude with a calm and methodical approach to work

• Ability to learn new tasks, systems and skills quickly

• A ‘can do’ attitude

Technical Skills (Level One) Nice to have

• Leadership

• Managing People

• Project Brief

• Project Evaluation

• Project Processes & Procedures

• Project Administration

• Risk Management

• Contract Administration

• Procurement & Tendering

• Commercial management of construction

• Construction technology and environmental services

• Project Audit

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

ABOUT CBRE

CBRE is the world’s leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 80,000 people worldwide, with 2,500 working in the UK. The Company’s core services include property sales, leasing and management, facilities and project management, investment management and, research and consulting. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)