Project Coordinator United Nations Development Programme Experience: 5 to 10 Years Harare, Zimbabwe Apply By: 07-03-2025

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Job Description

UNDP Zimbabwe plans to partner with the Food and Agriculture Organization (FAO) for ZRBF Phase II. The program aims to bolster the resilience of vulnerable groups, including women, youth, and persons with disabilities, and marginalized rural communities. It focuses on sustainable natural resource management and climate action to improve food and nutrition security in Zimbabwe.

The ZRBF operates on joint programming principles, providing flexible, coordinated, and predictable funding to enhance national resilience to shocks. Improved stakeholder coordination will facilitate policy dialogue, programmatic harmonization, and the development of evidence for better targeting and program design.

Duties and Responsibilities:

Ensure Effective PMU and Fund Administration Management focusing on achievement of following results:

Manage the ZRBF PMU staff ensuring adequate guidance, support and skills development through coaching and mentoring is provided for delivery of results;
Develop Memorandum of Understanding (MOU) with grant recipients and Standard Administrative Agreements (SAAs) with contributing Partners for approval of the Steering Committee of the ZRBF;
Ensure the tracking and management of funds approved by the ZRBF Steering Committees and their proper administration;
Monitor and track project approvals, budget records, disbursements and statements of expenditure submitted by the Grant Recipients on an ongoing basis;
Ensure consistency between ZRBF operations and UNDP operational policies;
Ensure timely donor reporting adhering to the reporting requirements described in the ToRs of the ZRBF;
Develop ToRs for consultants, and support and supervise consultants and other service providers;
Manage the implementation of donor agreements on disbursement schedules to ensure sufficient funding of workplans;
Ensure timely collection of contributions in accordance with the payment schedules of the different contributing partners;
Ensures gender equality approach throughout the project cycle;
Develop, in close coordination with donors and Government of Zimbabwe, the main programmatic and legal documents (Terms of Reference, Memorandum of Agreement and others) and the continued positioning of ZRBF as the vanguard of resilience building in Zimbabwe– ensuring continued relevance of ZRBF and its activities.

Strategic planning, formulation, management, and policy analysis focusing on achievement of following results:

Advise the ZRBF Steering Committee on programme policy, planning, monitoring and fund administration issues;
Ensure effective management of the Secretariat for the Steering Committee;
With support from the relevant advisors at Country Office, regional office and HQ levels oversee the development and set up of a system for continued analysis and testing of causal relations for resilience building;
Lead the formulation and continuous refinement of the operational policies and procedures of the crisis modifier component of the ZRBF;
Oversee the implementation and maintenance of the overarching resilience M&E framework for ZRBF;
Serve as the primary focal point and resource person for the crisis modifier in relation to OCHA and the wider humanitarian community in Zimbabwe;
Organize Steering Committee and Technical Consultative Committee meetings in accordance with agreed ToRs;
Advise the RR/DRR on policy issues related to the ZRBF.

Ensure project performance, results-based reporting, risk management focusing on achievement of following results:

Maintain regular contact with Grant Recipients and provide support and guidance on implementation and the preparation of results-based progress reports, in line with the developed Theory of Change;
Oversee the organization and systems for optimal progress and impact reporting for the multi-donor fund;
Ensures that all reports and evaluations are done through gender responsive approach;
Ensure the quality of analysis, models and products developed by the ZRBF-PMU;
Oversee the preparation of consolidated analytical results-based progress reports based on submissions from Grant Recipients within the timetable specified in the Memorandum of Understandings;
Prepare strategic materials, briefs and/or position papers on emerging results and outcomes of the ZRBF;
Provide periodic summary reports to the Steering Committees on the overall progress of the ZRBF;
Develop and implement annual visibility and communications plans in accordance with donor agreements;
Ensure internal controls, oversight, risk management including timely implementation of audit recommendations.

Ensure effective and Strategic Coordination, Networking, Resource Mobilization and Partnership focusing on achievement of following results:

Ensure Contributing Partners and stakeholders are kept informed of the activities of the ZRBF;
Negotiate Grant agreements with current and new donors to ZRBF in accordance with the TORs of the ZRBF;
Mobilize and interact with UNDP HQ and Regional Centres and relevant UN entities to appropriately respond to any needs occurring within ZRBF;
Mobilize resources for ZRBF as necessary;
Serve as the main contact for internal communications and reporting on the ZRBF with outside parties;
Create networks and promote initiatives with partner organizations;
Actively promote regional exchange of Resilience Building in Southern Africa.

Facilitation of Knowledge Management and Advocacy Services:

Identify and articulate lessons learnt on the operations of the ZRBF and contribute to the formulation of guidelines, procedures and policies that would further improve the efficiency and effectiveness of its operation;
Actively seek and promote innovative methodologies and lead the development of supporting policies/tools to encourage learning and knowledge sharing;
Actively engage with Private Sector around sustainable solutions for resilient communities;
Advocate through internal and external networks the demonstrable value of the multi donor trust fund system to facilitate the achievement of Resilience Building goals;
Maintain strategic understanding of current key trends in Resilience Building and measuring and lessons learned from countries in the region;
Take a leading role in coordination when discussing the Humanitarian-Development-Peace Nexus;
Oversee the development of a national data management and M&E system for Resilience, including the developed of tools and procedures to ensure that relevant information is collected, analyzed and disseminated with integrity.

Required Skills and Experience:

Education:

Advanced university degree (master’s degree or equivalent) in Development, Public Administration, Business Administration, Climate Change, Disaster Risk Reduction or other relevant Social Sciences is required. OR
A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

Minimum of 7 years (with master’s degree) or 9 years (with bachelor’s degree) of relevant experience with increasing responsibility in international development and with international organizations along with relevant field experience in transitional environments.

Required Skills:

Practical experience implanting initiatives within the humanitarian-development-peace nexus;
Experience in managing multi-donor and multi- partner projects;
Demonstrated experience in donor, CSOs, CBOs, Government and private sector liaison.

Desired Skills:

Previous UN or UNDP work experience will be an added advantage;
Experience in managing a Resilience, Climate Change or DRR projects will be an added advantage;
Experience leading a multi-disciplinary technical team in challenging contexts is desired;
Experience in supervising setting up M&E systems for results-based reporting an advantage.

Language Requirements: