Proposal Manager

Position Title: Proposal Manager

Reports to: Head of Product

Location: UK (Remote)

Contract type: Part-time 4 days a week, Fixed-term 4 months (with possibility to extend)

About BibliU

BibliU is an award-winning digital learning platform that provides easy access to textbooks and reading materials, making learning more equitable and effective. We partner with over 3,000 educational publishers, including Pearson, Oxford University Press, and Wiley, to offer a wide range of high-quality content to students. Our platform provides rich engagement data to academics and allows students to find information faster. We have disrupted the textbook industry by reducing the cost of education significantly and increasing publisher sales.

Founded in late-2015, we are a rapidly growing company transforming the way students and educators access and interact with learning materials. Our revenue has grown rapidly, with 150% YoY growth in the last three years. Last year, we raised $21m in a Series B funding round led by Nesta Impact Investments, with participation from Guinness Asset Management, Stonehage Fleming, and Oxford Science Enterprises.

In late-2023, we acquired Texas Book Company (TBC) to expand our offerings and better meet the needs of the market. TBC’s long history of campus store management and exceptional customer service has combined with BibliU’s innovative digital content delivery to ensure higher education institutions can better drive affordability, access, and student success.

We are a diverse and inclusive team of professionals who are passionate about education and technology. Our culture is fast-paced, innovative, and dynamic, and we are always looking for talented individuals to join our team. If you are looking for a challenging and rewarding career in EdTech, BibliU is the perfect place for you. Join us and help revolutionise the way students and educators access and interact with learning materials.

Position Overview

A Proposal Project Manager is responsible for creating and administering compelling and comprehensive proposals in response to Requests for Proposals (RFPs), ensuring alignment with the organisation’s goals and objectives. This role involves administrative project management of the RFP process, collaborating with cross-functional teams to gather required information, managing our content library, and crafting clear, informative narratives that effectively communicate the value proposition of the company to potential clients or partners.

BibliU is seeking an experienced proposal, project, content or technical writer/manager to join our team on a temporary basis, acting as Proposal Manager, supporting our growing volume of Request for Proposal (RFP) submissions. This role is integral to sustaining and enhancing the quality and strategic alignment of our proposals, driving commercial success, and positioning BibliU as a competitive market leader. The Proposal Manager will provide critical support across editorial, administrative, and operational tasks, while also bringing advanced strategic and editorial insights to ensure a seamless, high-quality proposal process.

What you will be doing:

• Sourcing relevant RFPs for bid consideration & facilitating an internal bid/no bid process
• Producing and delivering compliant, professionally produced proposals within customer defined timeframes
• Coordinating administrative tasks for each bid, such as supplier registration, documentation management, and form signatures
• Coordinating and managing additional proposal input and review from relevant stakeholders
• Managing, tracking and communicating bid deadlines and updates
• Day-to-day active bid writing, bid formatting, and proposal pipeline management
• Coordinating/actively handling printing and mail delivery requirements where physical copy submission is required (US-specific)

Tasks will also include:

• Updating and managing bid support library that is a searchable reference source that can be used to support future bids and trialing bid-management tooling
• Liaising with key staff (either in the US or UK) to identify & assess high-priority customers, opportunities and markets
• Maintaining up to date knowledge on our services, customers, and market opportunities
• Close collaboration with Product on RFP fit analyses and proposal outcomes to inform product market fit
• Elevate the clarity, technical accuracy, and persuasiveness of proposals
• Strategically tailor proposals to align with broader organisational goals
• Identify and address gaps in proposal content, ensuring alignment with customer needs and market differentiation
• Standardise templates and processes for improved efficiency and quality consistency
• Integrate technical writing and UX principles to enhance documentation and product-related communication

What we are looking for

Must have:

• Excellent written and verbal communication skills for a range of audiences and digital platforms and with regard to the sensitivity of communication
• Detail-oriented with strong project management skills
• Conduct thorough reviews and edits to ensure proposals are error-free, consistent, and align with brand messaging.
• Good time management skills and the ability to prioritise competing demands
• Able to manage multiple projects simultaneously and good attention to detail
• Excellent IT knowledge with the ability to use Google systems & MS office products
• Excellent self-presentation and a confident communicator with the ability to present effectively
• Ability to think creatively to solve problems, with a clear commitment for identifying opportunities and delivering improvements
• Results driven and able to work to deadlines in a fast-paced environment
• Able to develop and maintain positive working relationships, working cross functionally and involving others

Good to have:

• Management, strategy and creative thinking experience
• Knowledge of AI-driven and UX writing methodologies is a plus
• Strong editorial skills with a focus on clarity, persuasion, and technical accuracy
• Experience in a start-up or scale-up environment
• Experience working as a writer; technical, creative or proposals
• Experience of working in or with sales or marketing functions

UK

• 35 holiday days per year – yep, that’s not a typo!
• Your birthday off
• 12 scheduled company wellness Fridays off per year
• ❤️ Enhanced maternity & paternity allowance
• ⏰ Flexible working hours – we’re a remote team spread across the US, the EU and UK!
• Work-from-home allowance to help you set up your dream WFH station
• Cycle-to-work scheme (UK)
• A choice of health insurance cover by Vitality

We strongly encourage candidates of all different backgrounds, experiences and identities to apply. Each new hire is an opportunity for us to bring in a different perspective and BibliU is committed to building an inclusive and supportive workplace where everyone can do rewarding work.