Receptionist

Job title:

Receptionist

Company

Brook Street

Job description

Job DescriptionBrook Street are working in partnership with The Ministry of Defence (MOD) in their search for a receptionist to join their administrative support team.Receptionist:Assignment Length: 6 months initially, this role is highly likely to be extended to 12 months and will potentially go permanent.
Pay rate: £12.99 at an hourly rate, paid weekly
Working arrangements: Office-Based, full time Mon-Fri role (37 hours per week)
Parking: On-Site Parking and on main bus route
Start Date: ASAP
Location: Forthview House, 30 Hilton Road, Rosyth, Fife KY112BLSummary of the RoleTo provide Reception services and administrative support within Forthview House, as part of Regional Delivery for Scotland and Northern Ireland, within the Defence Infrastructure Organisation.Key responsibilities for the role include, but are not limited to:

• Building Receptionist
• Royal Mail/Parcelforce Support
• Hire Car Booking Clerk
• Administrative Support
• Any other ad-hoc duties requested by the Line Manager
• Provide a front of house reception service whilst ensuring compliance with building security
• Answer general queries on skype, email, telephone or in person
• Process car pass applications, creation car passes, update database and issue car passes
• Issue security access fobs and maintain accurate records of fob holders.
• Respond to support requests through DIO-AdminHubForthviewHouse group mailbox
• Manage bookings for meeting rooms
• Manage bookings for 2 x Pool Cars
• Provide access to key safes for designated personnel and contractors
• Report building faults to the Mitie Helpdesk and log all calls onto the Helpdesk Register
• Assist with weekly fire alarm test
• Issue office equipment as and when requested
• Maintain building and room contact lists
• Replenish stationery store within Admin Hub
• Arrange uplift confidential waste bags and shredding sacks
• Manage all incoming and outgoing mail
• Sort incoming mail and parcels and notify addressees
• Log receipt of special delivery and recorded mail and parcels
• Log all outgoing mail onto Royal Mail Online Business Account and create itemised list for daily collections
• Book hire vehicles through online booking system
• Conduct checks on Driver Licences and Drivers Standing Orders
• Update drivers’ packs, with regards to policy changes etc

Skills Required:The Rosyth Admin Hub is re-opening and this is an exciting opportunity to be part of the new Team. Previous experience in a reception, administrative or customer service role is preferred although on the job training will be provided.The team are seeking a professional and personable Receptionist to join our team. The ideal candidate will possess strong communication skills, both verbal and written, and demonstrate excellent customer service abilities. Key skills include multitasking, and exceptional organizational skills. The successful candidate will have a friendly and approachable demeanour, the ability to handle inquiries efficiently and initiative to problem solve where needed.The team value adaptability, a team player mentality, and a professional appearance. Prior experience in a similar role is advantageous but not mandatory. If you thrive in a fast-paced environment and enjoy interacting with people, we encourage you to apply.*Due to the nature of the role, you will be required to undergo a high-level security check prior to starting the position.*Please note if you have not been contacted regarding the position within 7 days of submitting your application, please assume you have been unsuccessful.Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Expected salary

Location

Fife

Job date

Sat, 20 Jul 2024 02:03:22 GMT

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