Recruitment Operations Coordinator

Job title:

Recruitment Operations Coordinator

Company

Ministry of Justice

Job description

Recruitment Operations CoordinatorLocation: National*Closing Date: 05 September 2024Interviews: From 16 September 2024Grade: EO(MoJ candidates who are on a specialist grade, will be able to retain this grade on lateral transfer)Salary: London: £31,169 – £32,760; National: £27,223 – £28,613Working pattern: Full-time, part-time, flexible workingContract Type: 12 month FTCVacancy number: 89999*We offer a hybrid working model, allowing for a balance between remote work and time spent in your local office. Office locations can be foundThe RoleWe have an exciting 1 year FTC opportunity (with the possibility to extend or become permanent) at for a Recruitment Operations Coordinator within our Recruitment Operations Team.As a Recruitment Operations Coordinator, you’ll become part of a friendly and welcoming team of five coordinators. We use a squad model to enhance collaboration, so you’ll work closely with recruiters, workforce planning, and your RecOps colleagues to provide the best possible experience. Our team operates at a fast pace, collaborating on a variety of exciting change projects, and is an integral part of the broader Strategy & Operations team.The Strategy & Operations team is dedicated to enabling our colleagues to focus on delivery. We foster a culture of accountability, value for money, and commercial acumen across Justice Digital, aiming to make it an excellent place to work.To help picture your life at please take a look at our and ourKey Responsibilities:

• Offer the highest level of service to the new starters going through Onboarding and then into their Induction ensuring they have a best in class experience. You could be managing up to 40 new starters at any given time.
• Communicating with candidates via phone and email. Replying to queries in a friendly and timely manner
• Organise, produce and maintain accurate records of your activity allowing recruiters to have an up to date picture of all onboarding
• Comprehensive administrative support and assistance including reporting and database administration.
• Collaborate with key stakeholders (candidates, hiring managers, interview panel members) and other central functions regarding the onboarding of candidates
• Monitor the recruitment team inbox, as well as other communication channels such as slack/teams, responding to queries or escalating as appropriate
• Deal with highly sensitive issues and personal data, acting with diplomacy and maintaining confidentiality at all times
• Contribute towards the organisation and coordination of team retrospectives, meetings and events
• Being flexible and working to tight deadlines
• Being part of teams that are always looking at change and improvement – actively contributing to different projects
• Join one of our Squads working closely with the recruiters, across Digital, Technology or Strategy & Operations

You will work alongside the other Operations Coordinators covering for each other to offer a seamless service, so will need to be flexible in your approach to work.This is not a recruiter role but is an ideal opportunity for someone looking to build a career in recruitment.If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!Benefits

• 37 hours per week and flexible working options including working from home, working part-time, job sharing, or working compressed hours.
• A £1k per person learning budget is in place to support all our people, with access to best in class conferences and seminars, accreditation with professional bodies, fully funded vocational programmes and e-learning platforms
• Staff have 10% time to dedicate to develop & grow
• Generous

based on defined benefit scheme, with employer contributions of 28.97% from April 1st 2024 ( ) * 25 days leave (plus bank holidays) and 1 privilege day usually taken around the Kings’ birthday. 5 additional days of leave once you have reached 5 years of service.

• Compassionate maternity, adoption, and shared parental leave policies, with up to 26 weeks leave at full pay, 13 weeks with partial pay, and 13 weeks further leave. And maternity support/paternity leave at full pay for 2 weeks, too!
• Wellbeing support including access to the Calm app.
• Bike loans up to £2500 and secure bike parking (subject to availability and location)
• Season ticket loans, childcare vouchers and eye-care vouchers.
• 5 days volunteering paid leave.
• Free membership to BCS, the Chartered Institute for IT.
• Some offices may have a subsidised onsite Gym.

Person SpecificationEssential

• Experience of working with candidates through the onboarding and induction process
• Confident at using a range of different systems and application, for example an HR system or ATS, spreadsheets

Willingness to be assessed against for BPSS clearanceThe Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the and the .How to ApplyCandidates must submit a CV and Personal Statement (up to 750 words), which describes how you meet the requirements set out in the Person Specification above.In Justice Digital, we recruit using a combination of the and Frameworks. We will assess your Experience, Technical Skills and the following Behaviours during the assessment process:

• Communicating & Influencing
• Delivering at Pace
• Managing a Quality Service
• Working Together

A diverse panel will review your application against the Person Specification above.Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference.Should we receive a high volume of applications, a pre-sift based on your experience of working with candidates through the onboarding and induction process will be conducted before the sift.Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application.A reserve list may be held for up to 12 months, from which further appointments may be made.Terms & ConditionsPlease review our which set out how we recruit and provide further information related to the role and salary arrangements.If you have any questions, please feel free to contactClosing Date:05/09/2024, 23:55 hours.Contact informationIf you require any assistance please call 0345 241 5359 (Monday to Friday 8am – 6pm) or e mailPlease quote the job reference – 89999.To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.For some roles you will be required to successfully complete National Security Vetting at Counter Terrorism (CTC), Security Clearance (SC) or Developed Vetting (DV) level as a condition of appointment. To meet CTC/SC/DV requirements you will normally need to have been resident in the UK for at least 3/5/10 years prior to the date of application (The level of checks that are required are stated in the advert).If you do not meet the above requirements, you may still be considered if, for example:

• You’ve been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
• You were studying abroad
• You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account.Success ProfilesSuccess Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please .if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL ( ) in the first instanceSupporting document 1We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.Application form stage assessmentsUse of Artificial Intelligence (AI)You must ensure that any evidence submitted as part of your application, including your CV, statement of suitability and behaviour examples, are truthful and factually accurate. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.Interview stage assessmentsThere is 1 interview stage for this vacancy.A Great Place to Work for VeteransThe “Making the Civil Service a Great Place to work for veterans” initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit :Redeployment Interview SchemeCivil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are ‘at risk of redundancy’.MoJ are able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidate’s will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.For further information and to apply for this position please see the following link: .This job is broadly open to the following groups:· UK nationals· nationals of the Republic of Ireland· nationals of Commonwealth countries who have the right to work in the UK· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)· nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)· individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020· Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Expected salary

Location

United Kingdom

Job date

Fri, 23 Aug 2024 22:02:27 GMT

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