Secretary/PA

Job title:

Secretary/PA

Company

Aon

Job description

Job Description:Executive AssistantWe’re hiring!Aon are currently recruiting an Executive Assistant to join our team in London.Aon is in the business of better decisionsAt Aon, we shape decisions for the better to protect and enrich the lives of people around the world.As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.What the day will look like

• Delivering distinctive client value by building strong relationships with internal and external contacts, developing a good level of understanding of the firm and how it operates, often acting as the first point of contact with clients, third parties, peers and direct reports of the executive.
• Proactively managing diary. Working with other meeting organisers to manage clashes, plan travel and preparation time, and anticipate travel requirements. Ensuring meetings are prioritised in relation to their importance and urgency, to make effective use of time.
• Organising internal and external meetings including all catering, equipment, and logistical requirements. Confirm meetings with clients in good time.
• Supporting Chief of Staff and ABS Leadership team in managing Leadership Governance, including planning logistics and material preparation for all leadership workshops, leadership offsite and roadshows.
• Supporting the ABS COO and UK based ABS leadership team members as required, including London office meeting rooms and arrangements, covering for EA absences, and other usual EA responsibilities
• Preparing for meetings – planning to consider executive needs for meetings, supporting and tracking the preparation of agenda, meeting content; printing meeting papers/agendas (if required), drawing attention early to any actions/preparation required.
• Managing regular team meeting, and supporting the central team action tracker
• Setting-up regular 1-1s with to discuss diary, email, and actions
• Planning and organising travel arrangements, including any visa applications, itineraries, and route maps (including paper backup in case technology is unavailable)
• Submitting and managing expenses and Amex logs accurately and within the firm’s guidelines
• Producing documents as requested, in line with corporate branding, including typing, formatting, proof reading, printing and binding as needed

Skills and experience that will lead to success

• Experience at board level, ideally within the financial services industry within a large professional services firm
• Excellent client service skills
• Outstanding planning and organisational skills
• Works under own initiative and has drive
• Sound decision making skills
• High degree of accuracy and attention to detail
• Actively prioritises work with ability to multitask and respond to changing priorities
• Hard working and conscientious, remaining calm under pressure
• Reliable, trustworthy and maintains confidentiality
• Strong communication skills – both written and verbal and with all levels of seniority
• Flexibility for urgent work, including weekends and evenings, and willingness to adapt lunch and other break times to fit around executive support needs

How we support our colleaguesIn addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work… and we are all for it. We call this Smart Working!Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email#LI-JK1#LI-HYBRID 2552100

Expected salary

Location

London

Job date

Thu, 21 Nov 2024 06:19:31 GMT

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