Senior Assistant Department of Strategy and Communications Global Green Growth Institute – GGGI Experience: 3 to 5 Years Incheon, South Korea Apply By: 16-03-2025

The Senior Assistant will play a key role in supporting the Strategy and Communications Department and ensure effective operations of the Department by providing administrative, logistical, and operational support to the department to ensure seamless daily functions and supporting DSC’s operations.

ENGAGEMENT

• The Senior Assistant will work closely with various teams across GGGI, including:
• Unit Leads and team members to support administrative and operational needs.
• HR, Finance, and Procurement teams to ensure the smooth processing of requests, and compliance with GGGI policies, rules and regulations.
• Other internal and external stakeholders, in assisting organizing internal/external meetings and events.

DELIVERY

Administrative support to the Department:

• Provide administrative, logistical, and technical support to the Department of DSC.
• Serving as the Department’s focal point for finance and corporate services, including procurement, HR, and finance processes.
• Assist in preparing and processing administrative, procurement related tasks and financial documents (e.g., contracts, memos, reports, payment requests).
• Manage travel arrangements, claims, and office operations.
• Lead document management, including organizing, processing, and archiving DSC documents and official correspondence (e.g., contracts, memos, reports, knowledge products, official letters, note verbales).
• Coordinate meeting schedules with stakeholders, manage correspondence, attend meetings, draft minutes, and update the office calendar (events, travel, leave).
• Organize and track follow-up actions from internal meetings (e.g., team meetings, staff retreats).
• Oversee meeting room reservations, event setup, and logistical support.

Support to DSC operations:

• Assist in coordinating and recording Divisional/Team level yearly KPIs, and their progress reports.
• Support event planning and logistics for key internal and external events and meetings led by ODG, such as, for instance, GGGI’s Spring Annual Meetings, and the Global Green Growth Week.
• Assist in producing reports, presentations, and analytical documents and associated results products.
• Perform additional tasks assigned by the Director of DSC.

Qualification:

• At least a Bachelors’ degree in a related discipline related to the role.
• 1-3 years of relevant experience in administrative or operational support roles.
• Fluency in written and spoken English is a must; knowledge of Korean is a definitive advantage.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with administrative systems.

Source: https://careers.gggi.org/vacancy/senior-assistant-department-of-strategy-and-communications-581495.html