Senior Finance and Administration Assistant Asian Development Bank Experience: 3 to 5 Years Jakarta, Indonesia Apply By: 26-02-2025

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Description

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The position of Senior Finance and Administration Assistant is assigned to the Indonesia Resident Mission (IRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Jakarta, Indonesia.

You will report to the designated international staff and officer.

As a Senior Finance and Administration Assistant, you will provide support to the Finance and Administration Unit of IRM on finance and accounting, and general administrative and logistical support to the office operations.

You will:

• Prepare and verify vouchers, receipts, and other supporting documentation for IRM’s financial transactions and process them in ADB’s Financial Management Accounting System (FMAS).
• Maintain accurate accounting records and provide periodic and ad hoc reports of IRM financial transactions relating to both operational and administrative activities following ADB’s guidelines and procedures.
• Process and account for disbursements of IRM operational and administrative activities including payment for contractual services, daily cashiering, bank functions (e.g., deposits, withdrawals), and handling of IRM petty cash.
• Facilitate payment for regional technical assistance/technical assistance (RETA/TA) and other related transactions and prepare the liquidation reports for projects with project officers and ADB Controller’s Department, Technical Assistance Section (CTLA-TA).
• Assist the team in the preparation of annual and medium-term operational plans, administrative budgets, and other budgets for IRM.
• Be the Alternate Budget Coordinator for IRM by recording and updating the annual and mid-year budget in the Budget Management Control System (BMCS). Monitor utilization to ensure that expenditures are accounted for and that deviations from forecasts are justified. Establish and maintain a computer-based information system for budget administration and monitoring.
• Support IRM’s human resource functions, which may include updating personnel file for payroll.
• Support building and office maintenance, furniture and equipment maintenance that includes the selection and engagement of service providers, monitoring of quality and economic use of office supplies, and maintenance of inventories and stock of supplies.
• Manage office records, including organization, storage, retrieval, system implementation, and secure disposal of documents.Provide logistical support for transportation, events, visas, and accommodations.
• Perform other related tasks as assigned and reflected in the incumbent’s workplan

Qualifications:

You will need:

• Bachelor’s degree in accounting, finance, business administration or other related fields. Being a Certified Public Accountant (CPA) is desirable.
• At least 5 years of relevant professional experience providing support to finance and administration in a large-scale organization. Experience working in large accounting firms or multilateral organizations is desirable.
• Experience in finance and budget, human resources, or general administration work.
• Proficiency in common office applications (MS Excel, Word, Outlook, PowerPoint, SharePoint).
• Familiarity with ERP software, and videoconferencing tools (MS Teams, WebEx, Zoom).
• Ability to work with stakeholders, i.e., ADB staff, government officials, and other development partners.
• Strong proficiency in both oral and written communication in English.

Source: https://www.adb.org/careers/250110

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