Senior Finance Officer

Requisition ID: req56611

Job Title: Senior Finance Officer

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Al-Hassaka, Syria

Work Arrangement:In-person

Job Description

BACKGROUND:

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria – more than half of the country’s population – are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

JOB SUMMARY

The Senior. Finance officer is an integral part of the Syria finance team. This position supports the finance team to display the finance policies in IRC/Syria program, The Senior Finance Officer in the Hasaka Office performs the day-to-day finance operations. He/she works with Finance Manager in the maintenance and oversight of the accounting operations to ensure that all finance operations are performed in accordance with IRC and country office policy and procedures. The position is based in Hasaka with frequent travel to program locations inside Syria.

Responsibilities:

• Review PO & Non-PO invoices, Journal Entries, Cash receipts, and PMNTs on Integra up to the authorized limit as per security roll mapping and authorization Matrix.

• Support in recording and submitting PO & Non-PO invoices, Journal entries, Cash receipts, and payments on Integra on daily basis. Review all financial documents and ensure that all vouchers have correct, complete and accurate supporting documents before releasing payments.

• Review accruals vouchers, along with the supporting documents, prepared by the Finance Assistant/officer and ensure following IRC standards of accrual-based accounting and submit the vouchers for approval based on the authorization matrix.

• Review SC petty cash transactions and its supporting documents on a monthly basis before posting and review the petty cash reconciliation before replenishment.

• Represent the finance department in tender processes as per IRC policy.

• Prepare National Salaries and Life Insurance vouchers for regular staff &incentive workers on a monthly basis and share it with the Finance Manager within the determine deadline.

• Support in Audit samples requirements.

• Ensure compliance with IRC and donors’ policies and procedures in IRC offices and during program implementation of activities in the community

• Work closely with the Finance team to ensure smooth operation of all finance matters. Besides, cover the Finance Assistant/ Officer duties when needed.

• Support finance manager in end month closing requirements. Reconcile accrual, advances, prepaid, severances, and other balance sheet accounts on a monthly basis. follow up on pending balances to be reconciled and share a report with the Finance Manager on monthly basis.

• To deputize the Finance Manager in day-to-day work during his/her absence. As and when required, and be transparent and inform FM immediately whenever any discrepancies observed in cash (less, extra) of actual

• Responsible to review PRs, travel request forms according to authorization matrix, attend and represent finance in grant opening/PIM/closing/BVA meetings.

• Support in budget development, NES specific BVAs monitoring and provide assistance to program team to assist in verifying arithmetic calculations in the spending plan.

• Where required review reclassification and adjustment of expenses to ensure correct financial presentation in relevant grant, on request of program team.

• Support NES Finance Manager and WOS budgeting and reporting team in uploading budgets in integra, creation of D-codes, etc.

• ▪ Plan, organize and manage workload, be resilient to accept new assignments to ensure contribution of the IRC monthly finance reporting process is achieved in a timely and accurate manner.

  Staff Performance Management, Learning & Development

• Hire, supervise, and build the capacity of team members in relevant technical and management competencies.

• Develop and implement remote management capacity building approaches to build the strengths the teams in Syria.

• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.

• Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.

• Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.

• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.

• As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.

• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.

• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.

• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.

  Qualifications

• University Degree in Accounting / Finance (Economics or other finance related fields).

• Minimum 3-6 years of experience working within a finance department of which at least two year in finance department with an INGO

• Prior experience in the financial field with international NGO will be an added advantage.

• Able to work with limited supervision, meet targets and deadlines, be flexible and comfortable in a multi-cultural work force.

• Good understanding of accounting processes and procedures

• Effective communication skills

• Ability to prioritize among multiple tasks and make decisions.

• Excellent interpersonal and problem-solving skills, creativity, and flexibility

• Team player

• Can work in stressful environment.

• English is must.

  Demonstrated Skills and Competencies:

• Good competence in MS office especially Excel, Microsoft Office, Outlook, and Word

• Strong analytical skills

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.

• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development

• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.

• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.

• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.

• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.

• Curiosity, a desire to continually learn and develop and a sense of humor is a must.

• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

  Language/Travel:

• English and Arabic are required .

• The position is based in Hasakah with frequent travel to program locations inside Syria and other IRC offices

  Key Working Relationships:

• Position Reports to: Finance Manager

• Position directly supervises: Finance officer.

• Key Internal Contacts: Finance, Supply Chain, Human Resources departments and program staff and other operation staff.

• Key External Contacts: vendors and suppliers.

Professional Standards:IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates:We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients:IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality:IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion:at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.