Senior Human Resources Assistant United Nations Economic Commission for Latin America and the Caribbean Experience: 5 to 10 Years Santiago, Chile Apply By: 23-08-2024

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Description

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Org. Setting and Reporting

• This position is located in the Staff Administratin Unit, Human Resources Section of the Economic Commission for Latin America and the Caribbean. The Human Resources Assistant reports to the Human Resources Officer (Chief Staff Administration Unit). The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region’s economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information.

Responsibilities

The Human Resources Assistant reports to the Chief of the Staff Administration Unit:

Recruitment and placement

• Reviews and processes personnel actions in the ERP System for staff
• Advises staff on visa matters. Administration of entitlements
• Supervises and supports maintenance of ERP entitlements reference tables.
• Reviews and processes data pertaining to conditions of service.
• Reviews and processes requests for entitlements and exceptions to the Staff Rules and Regulations concerning travel entitlements, currency of payment of emoluments and rental subsidy.
• Monitors issues on conditions of service of staff and advises the supervisor of any developments. Staff development and career support training
• Assists in the organization and conduct of training courses and workshops.

General

• Assists in providing documentation and background materials relating to classification appeals.
• Supervises the maintenance of automated databases and the centralized reference and filing systems.
• Undertakes research on a range of HR related issues and prepares notes/reports.
• Conducts research on precedents, policy rulings and procedures.
• Supervises compilation and preparation of statistical reports on HR related issues.
• Assists in the preparation of information circulars for HR related issues.
• Conducts exit interviews for separating staff and assists him/her in final arrangements.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; performs budget preparation input monitoring and implementation in IMIS, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as required.

Education

• High school diploma or equivalent is required.

Work Experience

• At least 10 years of progressively responsible experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher. 1 year or more of experience in data analytics or related area is desirable. Experience in using applications for information sharing and collaboration such as MS Teams, SharePoint, OneDrive or similar applications is desirable. Experience working with organizational enterprise management tools such as Umoja, Inspira or similar systems is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat and Spanish is a working language of ECLAC. For the position advertised, fluency in English is required and fluency of Spanish is required. Knowledge of another official United Nations language is an advantage.

Source: https://careers.un.org/jobSearchDescription/240892?language=en

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