Social Security Administration (SSA) Programs Administrator (Program Analyst 3)

Initial Posting Date:

11/14/2024

Application Deadline:

12/05/2024

Agency:

Department of Human Services

Salary Range:

$5,483 – $8,416

Position Type:

Employee

Position Title:

Social Security Administration (SSA) Programs Administrator (Program Analyst 3)

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! We are hiring a Social Security Administration (SSA) Programs Administrator (Program Analyst 3) to join our team! In this position you will plan, manage, and evaluate SSA Cost Reimbursement and Ticket to Work Federal Programs for Oregon Vocational Rehabilitation. You will give consultative advice, training and leadership on program content, project development and get results through cooperative efforts. In addition, the SSA Program Administrator develops standards that provide for methods of implementing new or existing services into the network of federal and state programs. Apply today!

Summary of Duties

As a Social Security Administration (SSA) Programs Administrator you will:

• Consult and advise on SSA programs for national, state, and local agencies for business practices, policies, and procedures.

• Coordinate agency database systems for compliance and accuracy for federal data exchange.

• Provide data analysis to the Vocational Rehabilitation (VR) Executive Team, The VR State Rehabilitation Council, other states to assist with their programs and legislative review, SSA audits and Secretary of State program and budget audits.

• Administer case file reviews to retain financial documentation required for SSA claim justifications and pre-payment audits.

• Advise, interpret, and consult VR and ODHS programs on SSA programs related law, processes, policies, and practices for coordination between state and federal regulation compliance.

• Develop new methods or standards that guide program operations regarding the SSA programs within and outside the ODHS agency.

• Coordinate services with Social Security Administration with the Cost Reimbursement & Ticket to Work (TTW) programs is an essential function as VR is the designated state unit and federally required to presume all SSA beneficiaries eligible for VR services.

Minimum Qualifications

A valid driver’s license and acceptable driving record are required for this position, or you must have an appropriate form of transportation.

A Bachelor’s Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; and four years experience coordinating or administering a program

OR

Any combination of experience or education equivalent to seven years of experience that typically supports the knowledge and skill requirements listed for the classification.

Essential Attributes

We are looking for candidates with:

• In-depth knowledge and understanding of the policy framework and service delivery of the Vocational Rehabilitation program.

• In-depth knowledge and understanding of the Social Security Administration (SSA) Cost Reimbursement and Ticket to Work Programs.

• Technical proficiency skills are essential, including developing and maintaining spreadsheets and database systems.

• Exceptional verbal and written communication, with attention to detail.

• Experience in providing technical assistance and training, as a subject matter expert.

Attention all candidates! A cover letter is required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

Working Conditions

• Hybrid or Remote work condition offered for candidates who live in Oregon. Majority of work may be completed from a remote work location, with occasional in-office work site at the SSA Program Office located at 1040 Harlow Road Springfield, OR 97477.

• When work is completed in-office, it is an open workspace environment with moderate noise level and distractions.

• Limited physical exertion is required.

• Travel throughout state to meet, consult, provide training, etc. is required.

• Overnight and weekend travel and evening work may be necessary on occasion, as may travel in inclement weather.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.

• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).  

• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Marina Nieblas.

• Email: Marina.Nieblas@odhs.oregon.gov

• Phone (call or text): 503-507-5766