Sr. Administrative Assistant

Description We are in search of a Sr. Administrative Assistant to join our team in the Healthcare/NHS industry located in Danvers, Massachusetts. In this role, you will be expected to manage a high volume of programs, support various administrative tasks, and coordinate with different teams. This position offers a contract to hire employment opportunity and follows a hybrid work model.

Responsibilities:

• Oversee the ordering and inventory management of products, ensuring accuracy and efficiency.

• Monitor and manage the process for slide/content submissions, including formatting slides, submitting slides, and ensuring their approval.

• Coordinate regional trade shows, including document gathering, team communication, and equipment arrangement.

• Use unique software and templates to manage tasks and programs effectively.

• Leverage strong technical skills and communication abilities to perform tasks efficiently.

• Utilize ADP – Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, Budget Processes, Calendar Management, Communication, Conference Calls, Annual Inventory, Shipping management, and MS Office to carry out job functions.

• Maintain strong administrative skills to support various tasks and responsibilities.

• Facilitate and manage professional education programs for physicians.

• Ensure the right people are in the right place at the right time for all events and programs. Requirements • Minimum of 5 years of experience as an Administrative Assistant, preferably within the Healthcare/NHS industry.

• Proficient in using ADP – Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time.

• Familiarity with Budget Processes, Calendar Management, Communication, Conference Calls, Annual Inventory, Shipping management, MS Office.

• Excellent communication skills, both written and verbal.

• Ability to manage multiple tasks and deadlines simultaneously.

• Exceptional organizational skills and attention to detail.

• Proven experience in managing calendars and coordinating meetings.

• Demonstrated ability to handle confidential information with discretion.

• Experience in shipping management and annual inventory tasks.

• Proficiency in using MS Office suite including Word, Excel, PowerPoint, and Outlook.

• Ability to work both independently and as part of a team.

• Knowledge of healthcare industry standards and regulations would be advantageous.

• Experience in customer relationship management (CRM) would be beneficial.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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