STAFF ANALYST

STAFF ANALYST

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STAFF ANALYST

Salary

$73,242.00 – $90,677.08 Annually

Location

611 Walker Street

Job Type

Full Time

Job Number

35754

Department

Houston Information Technology Services

Division

HITS – RESOURCE MANAGEMENT

Opening Date

12/30/2024

Closing Date

1/31/2025 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Job Classification: STAFF ANALYST

Posting Number: 35754

Department: HOUSTON INFORMATION TECHNOLOGY SERVICES

Division: Data Privacy & Business Operations Management

Reporting Location: 611 WALKER, 8TH FLOOR

Workdays & Hours: MONDAY – FRIDAY 8:00 – 5:00* *Subject to Change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

We are seeking a dedicated Staff Analyst to join our Data Privacy & Business Operations Management team. This is a multi-faceted role responsible for organizational compliance, policy management, Texas Public Information Act and e-Discovery support, data privacy contractual controls, legislative analysis, and other compliance-related responsibilities. The ideal candidate will have strong analytical skills, detailed oriented, and a thorough understanding of legal and/or regulatory frameworks.

Key Responsibilities:

• Serve in the HITS TPIA/e-Discovery support team facilitating TPIA requests and providing e-Discovery support.

• Collaborate and work with various other City departments to gather and review information as required for TPIA responses.

• Monitor and analyze legislative developments that impact the organization and in the area of data privacy.

• Provide regular updates and strategic advice to the executive leadership team on legislative matters.

• Prepare and present legislative analysis, position papers, and reports on legislative issues.

• Assist in the development, implementation, and monitoring of compliance programs and policies.

• Provide departmental audit support and audit management.

• Provide training and support to employees on compliance-related matters.

• Other special projects and duties as assigned.

*You must be eligible to validate contract work experience.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION

Requires a bachelor’s degree in business administration , Public Administration or a field directly related to the type of work being performed.

Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis.

EXPERIENCE

Three years of professional administrative, financial or analytical experience related to the type of work being performed are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE

None

PREFERENCES

*Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. *

Preferences will be given to candidates with the following:

• Candidates with a legal background, including bachelor’s degree in law, political science, criminal justice, business, or a related field. Experience in the legal field, such as administrative staff, paralegal, legal assistant, legal clerk are preferred.

• Familiarity or experience working in or within the government sector – state, county, or municipality.

• Ability to analyze and interpret complex legal and/or regulatory documents.

• Able to perform legal research and proficiency in legislative tracking tools.

• Exceptional communication and interpersonal skills.

• Strong organizational or project management skills.

• Experience in managing databases, data sets, and docket deadlines.

• Ability to work independently and as part of a team in a fast-paced environment.

• Strong analytical skills with the ability to gather and interpret data effectively.

• Excellent written and verbal communication skills, including the ability to present complex information clearly and concisely.

• Detail-oriented and highly organized, capable of managing multiple tasks simultaneously.

• Proficiency in maintaining accurate records and handling data.

• Ability to work under pressure and without close supervision, and to independently produce error-free documents.

• Proficiency in the use of Microsoft 365 suite, including Excel, PowerPoint, OneDrive, and SharePoint, and can quickly grasp specialized software programs.

• Demonstrates a positive attitude with strong teamwork and collaboration skills.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION – NO

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 26

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-0450.

If you need special services or accommodations, call (832) 393-0450. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  Which best describes your education?

• High School Diploma / GED

• Associate degree

• Bachelor’s Degree

• Master’s Degree or Beyond

• None of the Above

  03

  Which are of concentration did you obtain your degree?

• Business Administration

• Public Administration

• Political Science

• Criminal Justice

• Liberal Arts

• Finance

• Accounting

• Other

• I do not have a degree.

  04

  Which best describes your professional administrative, law, political science, criminal justice, or a related field experience related to the type of work being performed?

• Less than 3 years of experience

• 3 years of experience

• 4 years of experience

• 5 years of experience

• 6 years of experience

• 7 years of experience

• 8 years of experience

• 9 years of experience

• 10 or more years of experience

• I have no professional administrative, financial or analytical experience related to the type of work being performed

  05

  Please indicate your level of proficiency in Microsoft Office products (Word, Access, Excel, PowerPoint, Outlook).

• BEGINNER: Perform daily word processing tasks in Word, enter correct data, create a database, import data from Excel in Access, format cells, rows and columns in Excel, create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; creates a new e-mail message, checking e-mail in Outlook

• INTERMEDIATE: Basic formatting and create a variety of templates, mail merges in Word; create primary key to associate data between multiple tables, create a select query in Access; create, modify, and format charts, use graphic objects to enhance worksheets & charts in Excel; add special affects to presentation (design and animation) in PowerPoint; reply, forward, print and delete an e-mail message in Outlook.

• ADVANCED: Manage table data, sort and filter merges in Word, create a split form and report and back up your databases in Access; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

• EXPERT: Produce table of contents, footnotes, endnotes, bookmarks in Word, manage Macro commands, and manage database objects in Access, use advance formula functions (Vlookup, IF, IS) manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; managing multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.

• None of the above

  06

  Are you familiar with Microsoft OneDrive?

• Yes

• No

  07

  How many years of experience do you have with legal or compliance research, regulatory or legal tracking, data management?

• Less than 3 years of experience

• 3 years of experience

• 4 years of experience

• 5 or more years of experience

• I don’t have experience with purchasing, receivables, and payments

  08

  Please provide a list of all valid certifications you currently hold and their validity date(s) (See Resume will delay review of your application)

  09

  If you have a contract work history, then please provide the paying contractor company you have worked for and the jobsite your serviced. (If no contract works then put N/A)

  Required Question