Systems Clerk

Job title:

Systems Clerk

Company

University of Victoria

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsSystems Clerk – (997489.14)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> VP Finance and Operations -> University SystemsLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date6 April 2025Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4,305.00 – $4,438.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationClerk PB7Hours of WorkMonday to Friday 8:30 am – 4:30 pmStart Date4/7/2025End Date9/30/2025Employee Group:CUPE 951 – Term# of Hires Needed1CategoryAdministrative and Support Services, Information TechnologyAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.Job SummaryWith general supervision from the Manager, Administration and Financial Operations, the Systems Clerk shares responsibility for functioning effectively as a member of the work team in the provision of reception services to the central office of this large and busy department, providing administrative and clerical services related to operating budgets and balance sheets, data entry, processing orders, daily cash reports and various chargebacks, attending meetings to record/transcribe minutes and assisting senior team members with the maintenance of departmental keys, travel arrangements, petty cash, preparing various university forms and other administrative responsibilities.Job RequirementsExperience:At least 1 year of administrative experience, including relevant financial activities and customer service. Working in a high-volume environment. Equivalent combinations of training, education and experience will be considered.Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Ability to adapt to a changing environment.
• Knowledge and ability to effectively navigate and troubleshoot standard office equipment (e.g. scanner, photocopier, multi line phone) and standard office software (e.g. Microsoft Office, etc.).
• Confidence working with numbers and an ability to complete established accounting or human resources related calculations.
• Ability to plan, organize and prioritize in a way that meets established deadlines while providing a high level of customer service. Attention to detail.
• Ability to multi-task and to work with constant interruptions.
• Ability to problem solve by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Experience composing various business communications such as emails, memos and reports.
• Experience in maintaining confidential and sensitive information.
• Experience with pre-planning and recording meetings.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).

Specialized Knowledge/Education:

• Financial reporting and processing software (e.g. FAST).
• SharePoint or similar.
• Preference would be given to applicants who have business training or certification.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Expected salary

$4305 – 4438 per month

Location

Sedgewick, AB

Job date

Wed, 26 Mar 2025 04:48:31 GMT

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